Executive AssistantCoordinator II

ProSidian seeks a Executive Assistant/Coordinator II Administrative and Executive Assistance (Asst) for Program Support on a Exempt Basis for Working On-Site (Client Site) in The Southeast South Atlantic CONUS Area (Aiken South Carolina) Contract Contingent generally located across the Aiken South Carolina Across The Southeast South Atlantic CONUS Region supporting a High-hazard nuclear cleanup environment requiring disciplined staffing safety quality security and regulatory compliance.

With STD Work/Job Site (Office) Language(s) being English; the Executive Assistant/Coordinator II Administrative and Executive Assistance (Asst) L00531 is aligned with GSA Labor Category: Administrative Specialist III.  This role shall be principally focused on ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services Administrative and Executive Assistance (Asst) for ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services

We seek Executive Assistant/Coordinator II candidates with relevant Nuclear And Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Nuclear And Environmental Management Sector Clients such as SRMC. This as a Contract Contingent or Contract W-2 (IRS-1099) Administrative and Executive Assistance (Asst) Functional Area / Swim Lane / Category Discipline Professional - ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services Position; however ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position.

JOB OVERVIEW

Provide services and support as a Executive Assistant/Coordinator II ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance (Asst) Solutions and Services aligned with the Administrative and Executive Assistance (Asst) Functional Area / Swim Lane / Category Discipline in the Nuclear And Environmental Management Industry Sector. 

This role focusses on Human Capital Project Management Engineering Environmental Compliance Risk Management IT Effectiveness Business Process Training Knowledge Management Solutions for clients such as Savannah River Mission Completion LLC (SRMC) SRMC Supply Chain / Procurement supporting the Liquid Waste Program under DOE prime contractDEM000068 Generally Located In Aiken South Carolina and across the Southeast South Atlantic CONUS Region (Of Country/World) Working On-Site (Client Site).

Provide Administrative and Executive Assistance Services and Solutions as a ProSidian Engagement Team Member working in a capacity that supports administrative and executive-support activities through planning coordination scheduling documentation communications records administration compliance quality assurance and stakeholder support.

RESPONSIBILITIES AND DUTIES - Executive Assistant/Coordinator II Administrative and Executive Assistance (Asst) L00531

**RESPONSIBILITIES AND DUTIES Executive Assistant/Coordinator II**

**Calendar & Meeting Management**

• Provide advanced administrative and coordination support to assigned executives managers departments and project organizations
• Manage complex calendars appointments meetings and conference calls with competing scheduling priorities
• Coordinate meeting logistics including agendas briefing packages attendance rooms and technology setup
• Ensure follow-up actions are completed and documented

**Document & Communication Management**

• Draft edit format and proofread correspondence reports presentations memoranda and spreadsheets
• Route and maintain business documents in accordance with organizational standards
• Receive and appropriately route communications visitor inquiries and action items to relevant parties

**Travel & Expense Administration**

• Coordinate travel arrangements itineraries and related logistics
• Process and organize expense documentation and reimbursement requirements

**Records & File Management**

• Organize and maintain electronic and physical files and records in accordance with records-management requirements
• Monitor commitments due dates correspondence and management actions

**Administrative Process Support**

• Support onboarding personnel coordination purchasing supply timekeeping and training initiatives
• Execute other administrative processes as assigned

**Reporting & Analysis**

• Prepare reports trackers rosters dashboards and meeting minutes
• Compile and distribute status information to stakeholders

**Stakeholder Coordination**

• Coordinate across internal organizations and external stakeholders to ensure seamless operations
• Facilitate communication and collaboration among multiple parties

**Information Security & Discretion**

• Handle sensitive proprietary personnel and business information with appropriate discretion and confidentiality

**Problem-Solving & Support**

• Identify administrative issues and independently resolve routine matters within delegated authority
• Provide backup coverage and surge support to other administrative functions as needed

Qualifications :

Desired Qualifications For Executive Assistant/Coordinator II Administrative and Executive Assistance (Asst) L00531 Candidates:

• Demonstrated executive or senior administrative-support experience in a professional technical government engineering construction or highly regulated environment; proficiency managing competing priorities confidential information complex schedules

Education / Experience Requirements / Qualifications

• Associates or Bachelors degree in Business Administration Office Administration Management Communications or related discipline preferred.
• Typically 47 years of progressively responsible administrative executive-assistance coordinator or business-support experience; substantial directly relevant experience may substitute for formal education subject to SRMC requirements.
• Prior experience supporting executives senior managers engineering/project organizations DOE contractors nuclear facilities government programs or similarly regulated environments is preferred.
• Demonstrated executive or senior administrative-support experience in a professional technical government engineering construction or highly regulated environment; proficiency managing competing priorities confidential information complex schedules

This position aligns with functional and technical requirements in the Nuclear And Environmental Management Sector and Executive Assistant/Coordinator II Candidates principally support Administrative and Executive Assistance (Asst) Functional Area / Swim Lane / Category Disciplines.

Skills Required

• Primarily focused on Management and Financial Consulting Acquisition and Grants Management Support and Business Program and Project Management Services initiatives and aligned with Program Support activities Administrative and Executive Assistance (Asst) Functional Area Activities. 
• Executive calendar management; meeting coordination; business correspondence; document preparation and formatting; travel coordination; records management; action-item tracking; Microsoft Outlook; Word; Excel; PowerPoint; Teams; SharePoint; Adobe Acrobat;

Competencies Required

• Organization; Attention to Detail; Discretion; Professionalism; Reliability; Time Management; Customer Service; Written Communication; Verbal Communication; Prioritization; Initiative; Adaptability; Interpersonal Effectiveness; Problem Solving; Follow-Through; Collaboration; Confidentiality; Quality Orientation; Safety and Compliance Mindset.

Ancillary Details Of The Roles

• SRMC Job Grade: 64
• Role Emphasis: Senior administrative coordination executive support calendar and meeting management document control action tracking records administration and professional interface with management and project stakeholders.

Other Details

Position may provide administrative support within Savannah River Mission Completion organizations supporting radioactive liquid-waste operations projects engineering business services and mission-support activities. Candidate must be capable of satisfying applicable Savannah River Site access background-screening badging training safety cybersecurity records and confidentiality requirements. Work may involve interaction with senior leadership and access to sensitive business or personnel information. Final work schedule onsite/remote status overtime eligibility assignment duration and specific organizational placement remain subject to the applicable SRMC tasking or blanket-order request.

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Additional Information :

Our Corporate Benefits Policy and Philosophy

ProSidians Corporate Benefits Policy and Philosophy highlight the companys support for Eligible Employees through health financial work-life and professional development benefits. Depending on employment type location role client laws and plan terms offerings include medical dental vision coverage; assistance programs; paid time off; insurance; retirement plans; flexible spending; education opportunities; recognition bonuses; discounts; and flexible work arrangements. These promote wellness financial stability ongoing learning and work-life balance. ProSidian administers these benefits in line with legal regulatory contract insurance and business standards with detailed plan documents. This creates a competitive sustainable environment for employee growth contribution and shared success. Learn More At Employee Benefits Program Is Designed Around Four Core Priorities.

• Health and Well-Being: We support employee access to healthcare preventive services wellness resources and programs that help Eligible Employees care for themselves and their families.
• Financial Security: We provide programs designed to help Eligible Employees protect income prepare for retirement manage eligible expenses and strengthen long-term financial resilience.
• Work-Life Effectiveness: We recognize the importance of appropriate time away from work flexibility where practicable and resources that help Eligible Employees balance professional and personal responsibilities.
• Professional Growth: We encourage continuous learning technical development leadership recognition and opportunities for Eligible Employees to expand their capabilities and careers.

All ProSidian Engagement Teams set manage pursue and achieve annual goals across ProSidians eight core competencies: Personal Effectiveness Continuous Learning Leadership Client Service Business Management Business Development Technical Expertise and Innovation & Knowledge Sharing (Thought Leadership). They should support business development activities. A Global Competency includes the knowledge skills behaviors and judgment needed to work effectively across industries cultures locations and clients. These standards apply to CONUS and OCONUS teams: the same competencies guide operations leadership problem-solving and value addition. For engagement teams these skills involve owning commitments collaborating understanding client needs managing resources identifying value exercising judgment and sharing knowledge. They set expectations foster growth and ensure smooth execution. For clients these skills enable responsive service informed advice disciplined delivery and solutions fostering long-term growth. Applying these competencies builds trust adaptability and client successdelivering clarity insight and impact.

Eight ProSidian Global Competencies

1. Personal Effectiveness The ability to manage tasks time and relationships efficiently achieving consistent impactful results.
2. Continuous Learning Continuous pursuit of knowledge skills and adaptability to stay relevant competent and competitive in the profession.
3. Leadership Inspiring guiding and motivating others to achieve goals while promoting accountability teamwork and organizational success.
4. Client Service Delivering responsive high-quality solutions that address client needs build trust and strengthen long-term partnerships.
5. Business Management Managing people processes and resources to achieve strategic goals improve efficiency and sustainable outcomes.
6. Business Development Identifying and securing growth opportunities through strategic relationships market insights and innovation.
7. Technical Expertise Applying specialized knowledge analytical skills and practical experience to solve complex problems with accuracy.
8. Innovation & Knowledge Sharing expertise through Thought Leadership creating solutions exchanging insights and shaping industry trends.

Instructions On The Best Way To Apply

ProSidian provides equal employment opportunity and evaluates candidates without regard to race gender age disability veteran status or other protected traits.  All data remains confidential per EEO standards.  The company supports the Hiring Our Heroes Program and the I Hire Military Initiative welcoming allincluding veteransto apply. 

Our core value Honor Above All emphasizes integrity resilience and excellence.  To apply visit or email your resume salary expectations and job details to careers @ .  Only qualified applicants will be considered.  Use a clear email subject e.g. Application Job Title Job Ref Code Your Full Name.

Risk Management Compliance Business Processes IT Effectiveness Engineering Environmental Sustainability Human Capital

Remote Work :

No

Employment Type :

Contract