Executive Assistant

Dyne Therapeutics is focused on delivering functional improvement for people living with genetically driven neuromuscular diseases. We are developing therapeutics that target muscle and the central nervous system (CNS) to address the root cause of disease. The company is advancing clinical programs for Duchenne muscular dystrophy (DMD) and myotonic dystrophy type 1 (DM1) as well as preclinical programs for facioscapulohumeral muscular dystrophy (FSHD) Pompe disease and multiple DMD mutations. At Dyne we are on a mission to deliver functional improvement for individuals families and communities. Learn more at and follow us onXLinkedInandFacebook.

Role Summary:

The Executive Assistant serves as a highly trusted partner to one or more senior executives providing strategic administrative operational and project management support. This role acts as an extension of the executive ensuring priorities are effectively managed organizational objectives are advanced and leadership teams operate efficiently.

The Executive Assistant is responsible for complex calendar and travel management meeting and event planning leadership team operations executive communications and coordination of high-priority initiatives. This role regularly interacts with employees at all levels of the organization Board members external partners investors consultants and vendors while maintaining the highest levels of professionalism discretion and confidentiality.

This is a full-time position based in Waltham MA andis expected to maintain a regular onsite presence five (5) days per week with reasonable flexibility as needed.

Primary Responsibilities Include:

Executive Support & Prioritization

• Manage complex and frequently changing executive calendars ensuring alignment with strategic priorities
• Anticipate executive needs and proactively identify opportunities to optimize time focus and effectiveness
• Coordinate internal and external meetings across multiple stakeholders time zones and functions
• Prioritize incoming requests communications and meeting demands while exercising sound judgment regarding urgency and business impact
• Prepare executives for meetings through agenda development briefing materials background information and follow-up actions
• Ensure executives are informed and prepared for upcoming commitments decisions and organizational priorities
• Serve as a trusted thought partner and operational resource to executive leaders

Leadership Team Operations

• Coordinate leadership team meetings department meetings town halls offsites and strategic planning sessions
• Develop agendas compile meeting materials distribute pre-reads and document key decisions and action items
• Track commitments deliverables and follow-up activities to ensure execution and accountability
• Support leadership teams in managing priorities timelines and cross-functional dependencies
• Assist in planning and execution of organizational initiatives and department objectives

Meeting Event & Offsite Management

• Coordinate logistics for internal and external meetings workshops conferences and company events
• Plan and execute leadership offsites strategic planning sessions and team-building activities
• Manage conference room scheduling audio-visual requirements catering and meeting support
• Coordinate logistics for visitor meetings advisory board meetings and external partner engagements
• Support company-sponsored events and employee engagement activities as needed

Travel & Expense Management

• Arrange complex domestic and international travel including flights accommodations ground transportation visas and itineraries
• Anticipate and resolve travel-related challenges and schedule changes
• Ensure travel arrangements align with company policies and executive preferences
• Prepare submit reconcile and track expense reports in a timely manner
• Support budget tracking and invoice processing as needed

Communications & Stakeholder Management

• Serve as a key liaison between executives and internal and external stakeholders
• Draft edit and coordinate executive communications presentations and correspondence
• Facilitate communication flow across departments and leadership teams
• Build strong working relationships across the organization to support collaboration and execution
• Represent the executive office with professionalism responsiveness and discretion

Board Governance & Advisory Support

• Coordinate board of directors committee advisory board and governance-related meetings as assigned
• Assist with meeting preparation logistics materials management and follow-up actions
• Coordinate scheduling and communications with board members and external advisors
• Support governance processes and documentation while maintaining confidentiality and accuracy

Project Coordination & Organizational Effectiveness

• Support execution of strategic projects and cross-functional initiatives
• Track milestones action items and deliverables across multiple stakeholders
• Identify opportunities to improve administrative processes communication and operational effectiveness
• Assist with implementation of new tools processes and organizational practices
• Support onboarding activities and organizational initiatives as needed
• Participate in special projects that advance business and organizational priorities

Administrative Team Collaboration

• Partner with other Executive Assistants to provide seamless executive support across the organization
• Share best practices and contribute to continuous improvement of administrative operations
• Provide backup support for executive coverage during absences
• Mentor and support less experienced administrative team members as appropriate

Education and Skills Requirements:

• High School Diploma required; Bachelors degree preferred
• 10 years of experience supporting senior leaders executives or C-suite leaders in a fast-paced corporate environment
• Biotechnology pharmaceutical healthcare or life sciences industry experience preferred
• Demonstrated success supporting multiple priorities and stakeholders simultaneously
• Strong executive presence professionalism and sound judgment
• Exceptional organizational prioritization and project management skills
• Experience coordinating complex domestic and international travel
• Proven ability to manage highly confidential information with discretion
• Excellent written verbal and interpersonal communication skills
• Advanced proficiency with Microsoft Office 365 Outlook Teams PowerPoint Word and Excel
• Experience working in a high-growth evolving environment preferred
• Highly organized and proactive professional who anticipates needs before they arise
• Proven track record as a trusted partner who exercises outstanding judgment and discretion
• Relationship builder who works effectively across all levels of the organization
• Problem solver who remains calm and resourceful under pressure
• Exceptional attention to detail
• Collaborative team player who contributes to organizational success beyond their immediate responsibilities
• Champion of Dynes values culture and employee experience

#LI-Onsite

The pay range reflects the base pay range Dyne reasonably expects to pay for this role at the time of posting. Individual compensation depends on factors such as education experience job-related knowledge and demonstrated skills.

The statements contained herein reflect general details as necessary to describe the principles functions for this job the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise balance workload.

Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age color disability gender national origin race religion sexual orientation veteran status or any classification protected by federal state or local law.