Executive Assistant to the President

• Direct daily administrative operations of the Presidents Office and coordinate workflow priorities.
• Manage the Presidents calendar travel arrangements and daily communications ensuring the President is equipped with materials and logistics well in advance of meetings and events.
• Function as gatekeeper and first point of contact for the President screening inquiries and determining appropriate routing response and prioritization optimizing effectiveness and protecting personal time.
• Maintain organized filing systems databases and archives in the Presidents Office to ensure information accessibility and institutional memory.
• Coordinate institutional and Presidents Office gifting including perpetual documentation.
• Manage the work study student in the Presidents Office.

• Process budget documents expense transfers payment vouchers and reimbursement requests with accuracy and timeliness.
• Facilitate the approval of procurement card expenses for President Presidents Office and Senior Leadership Team members.
• Monitor Presidential and departmental budgets monitoring expenditures and ensuring fiscal responsibility.

• Develop professional correspondence reports scripts and presentations on behalf of the President.
• Initiate daily huddles and consistent communication with President and key constituents.
• Serve as liaison to the Board of Regents Senior Leadership Team and Presidents Advisory Council coordinating events including agenda development planning logistics and execution.
• Serve as primary communication link between the Presidents Office and various campus constituencies.

• Provide leadership for major institutional events including commencements and signature campus celebrations.
• Management of Greenwood the Presidents residence including but not limited to:
  • Serving as primary point of contact for cleaning and maintenance requests managing the annual calendar for decorating maintenance and upkeep.
  • Coordination and execution of special events including board events recognition ceremonies retreats and College gatherings.

• Bachelors degree required
• Minimum 5 years of progressively responsible administrative experience preferably in higher education
• Advanced proficiency in Microsoft 365 Suite
• Exceptional written and verbal communication skills
• Absolute discretion and ability to handle highly confidential information
• Strong proactivity foresight and problem-solving capabilities
• Excellent organizational skills with ability to manage multiple complex projects simultaneously
• Customer service orientation with ability to interact diplomatically with diverse constituencies
• Detail-oriented with a high degree of accuracy

• Previous experience in higher education
• Experience with event planning and coordination
• Skills in budget management software and financial reporting tools

Required Experience:

IC