Executive Assistant to the Hospital President

As the Executive Assistant to the Hospital President you will be responsible for providing and overseeing administrative support to thePresident ofCentraCare Health-Monticello the Senior Leadership Team the CCH-MonticelloAdvisory Board Medical Staff Committees and the Service Area Leadership meetings.

In this position you will:

• Serve as the liaison for the President to various groups in the organization providing two-way communication for people at all levels and departments. Responsible for managing the Presidents relationship with internal and external constituents.
• Initiate and prepare reports and presentations on behalf of the President.
• Develop and manage Monticello Administrator On Call schedule.
• Handle and screen a high volume of incoming calls e-mails correspondence and visitors. Review and sorts all incoming correspondence; bringing important STAT matters to the Presidents attention.
• Take minutes prepare agendas and coordinate logistical support.
• Coordinate and manage the Presidents calendar including assembling appropriate materials for meetings. Schedule meetings and provide logistical support as needed.
• Coordinate travel arrangements for the President and board members including the submission of expense reports.
• Manage projects assigned by the President and Advisory Board Chair. Conducts research and provides summary information for the President and other Executives.
• Prepare and coordinate administrative/board activities for DNV. This includes preparing administration office staff and ensuring board/administrative documents are up to date and available.
• Maintain Contract Management system ensuring all contracts are signed filed and brough forward when term is due.
• Comply with all administrative and departmental policies and procedures.
• Attend and participate in all meetings and committees as required and appropriate.
• Support the President in processing CC Foundation requests and maintains records of Foundation funds available to the President.
• Prepare documentation for the Monticello Hospital Annual Report
• Maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles.
• Manage Medical Director timesheets
• Additional duties as assigned

Schedule:

• Full-time 80 hours every two weeks
• Monday - Friday typically 8am-4:30pm
  • Occasional shift time adjustments based on business need
• Hybrid position on site and work from home

Pay and Benefits:

• Starting pay begins at $23.29 per hour; exact wage determined by years of related experience.
  • Pay range: $23.29-$34.94 per hour
• Full-timebenefits: Medical dental PTO retirement employee discounts and more!
• 5 years experience in a senior level administrative support position
• Graduate of a post-high school administrative assistant program preferred
• Bachelors degree preferred
• Strong communication skills
• Skilled at minute taking and managing calendars.

Qualifications:

• 5 years experience in a senior level administrative support position
• Graduate of a post-high school administrative assistant program preferred
• Bachelors degree preferred
• Strong communication skills
• Skilled at minute taking and managing calendars.

CentraCare has made a commitment to diversity in its workforce. All individuals including but not limited to individuals with disabilities are encouraged to apply. CentraCare is an EEO/AA employer.