Executive Assistant to the Director of Athletics

The University of California Los Angeles (UCLA) is accepting applications for the position of Executive Assistant to the Director of Athletics. This is a full-time career position with a targeted annual salary range of $90000.00 - $100000.00 with full health benefits and membership in the UC Retirement Plan. The Executive Assistant manages the strategic operations of the Office of the Director of Athletics (Director) serving as a key operational partner and trusted resource to the Director. The position is responsible for managing projects and the internal operations of the Directors Office facilitating communication to and from the Office and conducting analysis of complex issues to support the Directors leadership and oversight of the department as a whole. The position strategically manages the Directors time priorities and communication; ensures the Director is fully prepared for meetings decisions and critical engagements; coordinates the flow of information and follow-through across the department; and advances time-sensitive cross-functional initiatives. Exercising a high degree of discretion and independent judgment the position resolves matters within delegated authority identifies issues requiring escalation and serves as a key liaison to campus leaders coaches staff student-athletes donors conference and NCAA representatives and other external stakeholders. The position also provides comprehensive calendar management and administrative support to ensure the effective and efficient operation of the Directors Office. All responsibilities are carried out in accordance with the policies and procedures of the department University State Conference and NCAA. The position serves as a member of the departments Directors Group and performs other duties special projects and events as assigned by and in collaboration with the Athletics Executive Team.

All applicants should demonstrate the following abilities: Education and experience equivalent to a Bachelors degree; At least five (5) years of progressively responsible administrative or executive-support experience; Experience supporting a senior executive in a complex highly visible organization; Demonstrated experience managing complex calendars travel meetings and competing priorities; Demonstrated ability to exercise sound judgement to handle sensitive and confidential information/material with discretion including independent resolution referral and escalation; Advanced communication skills including verbal correspondence executive writing editing briefing and presentation skills; Preferred experience showing progressively increasing growth in athletics administration; Strong efficient communication skills to prepare written and verbal correspondence forms and reports with speed and accuracy; Ability to work independently and follow through on assignments with minimal direction making logical decisions based on department University state and Conference policies and procedures; Direct experience with oversight of complex budgets and ability to forecast and reconcile funds as needed; Knowledge of and commitment to complying with NCAA Conference and University rules and regulations; Ability to establish and maintain cooperative working relationships with other staff members subordinates administrators coaches student-athletes campus partners donors and vendors; Knowledge of general accounting principles and procurement guidelines of department and University; Ability to work with a variety of campus and department internal and office-related systems and policies including payroll and accounting office guidelines; Proficiency in operating a PC with working knowledge of Windows and Microsoft Office; preferred proficiency in Teamworks; Demonstrated ability to perform duties with accuracy meet deadlines prioritize assignments and work effectively under conditions of frequent interruptions and fluctuating workload; Knowledge of Conference and NCAA rules and regulations; Ability and willingness to work long and odd hours often weekends and potentially holidays during variety of events.

*Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics.

As a condition of employment the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Misconduct means any violation of the policies or laws governing conduct at the applicants previous place of employment including but not limited to violations of policies or laws prohibiting sexual harassment sexual assault or other forms of harassment discrimination dishonesty or unethical conduct as defined by the employer.