Executive Assistant to the Dean, Schreyer Honors College

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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Office of the Dean of Schreyer Honors College seeks an Executive Assistant to provide comprehensive high-level administrative and operational support to the Dean.

The Executive Assistant (EA) serves as a strategic partner and trusted liaison to the Dean Leadership Team College committees External Advisory Board and internal and external constituents.

This role is central to the effective daily operations of the Deans Office and contributes directly to the overall success of the College.

• Manage the Deans complex confidential calendar: coordinating meetings with faculty students University leadership and external stakeholders

• Anticipate scheduling conflicts travel time and preparation needs

• Monitor task systems to ensure timely completion of priority items

• Support the Deans teaching and research activities

• Coordinate leadership and committee meetings including agendas materials and logistics

• Record and distribute minutes; track and close action items

• Serve as liaison to internal and external stakeholders including the External Advisory Board

• Maintain board records coordinate meetings/events and manage official files

• Oversee daily administrative operations supporting the Dean and College leadership

• Manage travel and expense reconciliation (utilizing SAP Concur)

• Process purchasing invoices and procurement card transactions

• Serve as Workday timekeeper and coordinate supply ordering

• Support financial activities in collaboration with the Finance Strategic Partner

• Coordinate service awards including tracking ordering and recognition

• Administer the leadership intern program (recruitment onboarding time approval)

• Support the Deans Student Advisory Council

• Support College and University initiatives events and leadership activities

• Represent the Deans office in key engagements and communications

• Maintain confidentiality in handling sensitive information

• Ensure efficient daily operations of the Deans Office and administrative functions

• Effective written and verbal communication skills

• Demonstrated ability to manage confidential information with sound judgment

• Excellent interpersonal skills and ability to work collaboratively across a range of constituencies

• Inclusive and respectful when working with others

Successful candidates will demonstrate exceptional organizational skills discretion professionalism and the ability to manage multiple priorities in a fast-paced environment.

Applicants must also have advanced proficiency with Microsoft Office Suite (Outlook Teams Word Excel PowerPoint) to support executive-level operations including complex calendar and inbox management preparation of executive communications and briefing materials data tracking and reporting and creation of professional presentations.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelors Degree 6 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Applicants must submit a cover letter addressing their interest and relevant experience in addition to a resume.

Regular onsite presence at Penn States University Park campus is expected.

The Schreyer Honors College is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Schreyer Honors College is Penn States University-wide undergraduate honors program serving approximately 2000 students across academic colleges and campuses.

Founded in 1997 the College continues the University Scholars Programs tradition of leadership inhonorseducation. For more information visit our website.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $65508.00 - $94980.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

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