Executive Assistant to the Chancellor

Location:Spokane Colleges - District Office

Department:District Chancellor

Salary Range: $78067 - $88248

Starting salary for this position is: $78067 (Annually)

The salary range represents the earning potential for this position through training evaluations and years spent working in this position with Spokane Colleges.

Spokane Colleges is a dynamic community college district serving six counties in Eastern Washington serving about 20000 students annually through Spokane Community College and Spokane Falls Community College.

The district is a vibrant comprehensive learning community with educational opportunities for students of all ages and abilities that offers comprehensive academic careertechnical and workforce training programs with a strong focus on access student success and partnerships across the Inland Northwest region.

Applications will be accepted until 4:00 p.m. PST on 07/24/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

JOB SUMMARY

The Executive Assistant to the Chancellor for Spokane College is a highimpact trusted partner who provides executivelevel support to the Chancellor and Board of Trustees ensures seamless office operations and advances institutional priorities with a high degree of judgment discretion and political acumen.

The role demands advanced organizational communication and relationshipmanagement skills; strong alignment with district values; and executivelevel professional competencies.

DUTIES AND RESPONSIBILITIES

GENERAL OFFICE ORGANIZATION

• Design implement and continually improve office systems workflows and standards for the Office of the Chancellor to ensure a highly efficient professional and serviceoriented environment (e.g. filing mail phones digital tools office procedures).
• Maintain electronic and physical records for the Office of the Chancellor in strict alignment with the Spokane Colleges Records Retention Schedule ensuring compliance auditreadiness and ease of retrieval.
• Maintain and monitor office supply inventories subscriptions and service contracts; anticipate needs and proactively resolve logistical issues before they impact operations.
• Maintain a current highfunctioning understanding of technologies used in the Chancellors Office and across the colleges; champion the effective use of these tools serve as a superuser where appropriate and identify opportunities to streamline processes through technology.
• Prepare edit and finalize complex sensitive and confidential correspondence memoranda presentations and reports ensuring accuracy clarity and alignment with district standards and the Chancellors voice.
• Ensure compliance with Spokane Colleges policies and procedures collective bargaining agreements and applicable state and federal regulations.

CHANCELLOR SUPPORT

• Serve as the primary executive assistant and strategic administrative partner to the Chancellor providing comprehensive confidential support on a wide range of operational strategic and projectbased activities.
• Proactively anticipate the Chancellors needs issues and risks; marshal the appropriate people information and resources to enable timely wellinformed decisions and actions.
• Manage the Chancellors complex calendar and schedule exercising independent judgment to balance competing priorities ensure optimal use of the Chancellors time and support both internal and external obligations.
• Prepare briefing materials background documents reports and data for meetings presentations and conferences; maintain tickler systems and followup mechanisms to track commitments deadlines and deliverables assigned by the Chancellor.
• Coordinate domestic travel and logistics for the Chancellor (and as needed for executivelevel guests) including registrations itineraries and reimbursements in accordance with fiscal policies and procedures.
• Serve as the primary gatekeeper for the Chancellor screening calls visitors and meeting requests with diplomacy and professionalism; determine appropriate routing referrals and followup based on priority sensitivity and strategic context.
• Communicate the Chancellors direction decisions and requests to internal and external stakeholders with a high level of accuracy tact and political sensitivity supporting transparency and alignment with strategic goals.
  • Support and coordinate special initiatives and highpriority projects of major importance to the Chancellor ensuring timelines deliverables and stakeholders are effectively managed.
  • Develop plan and implement highvisibility events hosted by the Chancellor (e.g. recognition events convenings strategic forums) including virtual and inperson events with attention to guest experience protocol and institutional image.
• Monitor and manage the Chancellors operating budget and relevant Board of Trustees budget lines including tracking expenditures processing adjustments and providing periodic status updates; assist in developing draft budgets and allocation recommendations.

BOARD OF TRUSTEES SUPPORT

• Serve as the primary administrative liaison to the Board of Trustees providing highlevel support that enables the Board to fulfill its governance responsibilities effectively and efficiently.
• Manage the full lifecycle of Board and committee meetings and work sessions including annual calendars notices agenda development compilation of briefing materials distribution of packets and postmeeting followup.
• Attend regular and special meetings of the Board of Trustees; serve as recording secretary as assigned; draft edit and finalize official minutes and maintain the Boards official records including minute books resolutions and backup documentation.
• Maintain pending and historical Board agenda files ensuring continuity of Board business institutional memory and easy reference for trustees and leadership.

INSTITUTIONAL SUPPORT

• Collaborate with the Chancellor and Cabinet to update track and disseminate districtlevel policies and procedures ensuring consistent formatting version control and timely communication to the colleges.
• Coordinate institutionallevel meetings and events involving senior leadership external partners and community stakeholders; provide executivelevel logistical and administrative support to ensure successful outcomes.
• Cultivate and maintain productive respectful relationships with Spokane Colleges leadership faculty staff students and community partners; represent the Chancellors Office with professionalism and sound judgment in all interactions.
• Serve as a confidential and trusted point of contact between the Chancellors Office and internal/external constituencies helping to resolve issues clarify processes and route inquiries to appropriate leaders.
• Contribute to districtwide initiatives and projects that advance the Spokane Colleges strategic plan; track and follow up on action items assigned to Cabinet and other leaders as directed by the Chancellor.
• Model and promote a culture of equity inclusion and mutual respect; support Spokane College mission values and strategic priorities in all aspects of the role.

OTHER

• Maintain a high standard of professional decorum discretion and integrity; handle all information with strict confidentiality especially executive and personnel matters.
• Continuously develop personal and professional skills relevant to executive support governance technology and highereducation administration.
• Perform other duties as assigned that support the effective functioning of the Chancellors Office the Board of Trustees and the strategic direction of Spokane College.

COMPETENCIES

• Organizational Savvy and Political Acumen
• Project and Event Management
• Decision Quality and Judgment
• ExecutiveLevel Communication
• Service Orientation and Stakeholder Focus
• Confidentiality Ethics and Integrity
• Resilience and Composure
• Commitment to Student Success and Mission
• Collaboration and Teamwork

MINIMUM QUALIFICATIONS

• Associate degree in business administration office management communications or a related field; or equivalent education and experience.
• Three years of progressively responsible administrative support experience including at least three years supporting senior executives cabinetlevel leaders or a governing board.
• Demonstrated experience managing complex executive calendars confidential correspondence and highlevel meetings or events.
• Advanced proficiency with Microsoft 365/Office and modern collaboration tools (e.g. Outlook Teams SharePoint Zoom) and the ability to quickly learn enterprise systems (such as ctcLink/PeopleSoft).
• Exceptional written and verbal communication skills including editing and preparing professionalquality documents for executive and board audiences.
• Proven ability to exercise sound judgment maintain strict confidentiality and handle sensitive and politically nuanced issues.
• Demonstrated commitment to Inclusive Excellence

DESIRED QULIFICATIONS

• Bachelors degree in business administration public administration communications highereducation administration or a closely related field.
• Five or more years of executivelevel administrative support preferably in a community college highereducation system or publicsector/government environment.
• Direct experience supporting a Chancellor President CEO or Board of Trustees/Regents including agenda preparation packet compilation and minutetaking.
• Demonstrated competency in areas aligned with AACC leadership frameworkssuch as institutional governance board relations communication and resource managementsufficient to support the Chancellors leadership agenda.
• Evidence of Korn Ferrystyle executive competencies: strong organizational savvy political acumen advanced planning and prioritysetting stakeholder focus and the ability to anticipate needs and manage complex projects.
• Experience interpreting and applying policies procedures and collective bargaining agreements in a unionized or publicsector environment.
• Prior responsibility for monitoring or managing executive budgets processing travel and reimbursements and coordinating highprofile events.

PHYSICAL REQUIRMENTS

• Work is performed in an office environment.
• Work is sedentary.
• Frequent use of computers and exposure to terminal screens.
• Visual focus and strain.
• Work involves constant interruptions and requirement to answer on demand questions by phone in person or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• 12-month position
• Position is exempt from Fair Labor Standards Act (FLSA)
• Criminal background check is required
• Ability to travel locally between campus sites as well as occasional out-of-town travel

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B addition the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the an applicant is chosen for a position they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

This is a contracted exempt management position. Medical dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA retirement plan or WA State Dept. of Retirement Systems Pension Plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of 8 hours per month effective upon employment. (For positions that are less than full time leave accruals will be prorated to the percentage of the position.

Public Employees Benefits Board

Additional benefits information

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References the names addresses and phone numbers of three professional references.
  
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable; official transcripts are required upon hire.

For questions regarding a job application or the hiring process or if you require an accommodation during the application or interview process please contact HR at .

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race color creed religion national origin citizenship or immigration status age sex pregnancy or related conditions sexual orientation gender identity or expression marital status genetic information disability veteran or military status or use of a trained guide dog or service animal. Spokane Colleges complies with applicable federal and state civil rights laws including Titles VI and VII of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination Act of 1975 the Americans with Disabilities Act and Washington state nondiscrimination laws.

Direct all inquiries or grievances regarding access Title IX ADA equal opportunity compliance and/or grievances to:
Frederick Davis MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000 MS1004
Spokane WA. 99217-6000
/ .