Executive Assistant to the CEO

About Pallet

Pallet is building AI Agents to transform the physical economy a $12 trillion global industry. Weve raised $50M from top investors including General Catalyst Bessemer Venture Partners and Bain Capital under two years weve achieved 700% revenue growth and are just getting started.

Our mission is to increase the efficiency of the global supply chain by automating the manual workflows that slow supply chain teams down from scheduling and appointment setting to data entry and load management. Our flagship platform provides end-to-end visibility control and optimization while our newest product CoPallet introduces AI Agents that can understand and execute requests in real time and integrate directly with customer systems.

As companies across the physical economy look to generative AI to drive efficiency many are turning to Pallet to lead the way. With deep supply chain expertise and cutting-edge AI capabilities were positioned to build the next $10B company powering the physical economy.

Join us and work alongside leaders from Google DoorDash YC and more to shape the future of supply chain technology.

You could be a an Executive Assistant anywhere why us

• Join a well-funded high-growth startup on the path to IPO ($50M raised 700% revenue growth in 2 years targeting a $6T market)
• Work directly with Sushanth Raman Founder & CEO (LinkedIn) a Columbia CS grad who was an early engineer at Retool and a PM at Google and Microsoft before founding Pallet
• Help transform a massive industry and scale us toward a $10B business

About the opportunity:

Pallets CEO runs 812 meetings a day manages several direct reports and is constantly moving between customers investors and the team. Were looking for an Executive Assistant who gives him real leverage: someone who owns his calendar inbox and follow-through so nothing that matters ever falls through the cracks. Youll sit close to the center of the company see how every major initiative gets built and be trusted with real judgment calls not just logistics.

How you will make an impact:

• Own Sushanths calendar end-to-end: strategic weekly planning not just reactive scheduling
• Manage and triage his inbox drafting responses and closing loops on his behalf
• Book and manage complex domestic and international travel including live re-routing when plans change
• Chase customer candidate and investor threads to a confirmed close. Nothing sits unanswered
• Prepare meeting materials and pre-reads for external meetings and board sessions
• Take on discrete strategic projects directly for the CEO as they come up

Preferred experience:

• 8 years of experience
• Prior experience supporting a founder CEO or other executive with a high daily meeting volume
• A track record of closing open loops without being asked twice. You treat scheduling as an owned outcome not administrative throughput
• Sharp attention to detail with calendars time zones and travel logistics especially under volume
• Comfortable making judgment calls about competing priorities and protecting an executives time
• Experience coordinating complex multi-leg travel including handling changes and cancellations in real time
• Able to work in person in Pallets San Francisco office five days a week

Interview Process:

• Chat with Sophia Recruiting 30 mins (includes a short live scheduling exercise)
• Chat with Austin previous Chief of Staff 30 mins
• Case study: take-home exercise roughly 2 hours of effort reviewed with Grace Head of Talent
• Final Interview with Sushanth (CEO) and team in person 2 hours
• Reference checks

We move fast and well keep you informed at every stage of the process.

Compensation:

The estimated salary range for this role is $150000$200000 depending on experience and skill addition to base salary we offer competitive equity benefits and opportunities for growth. Final compensation will be determined based on a combination of factors including experience qualifications and location.

Location: San Francisco CA. With the ability to commute to the office a few times a week. Additional flexibility can be granted when our CEO is traveling for work which is about 35-45% of the year.

Our Benefits

We invest in our people the same way we invest in our product: seriously.

• Health Vision and Dental benefits
• Take-what-you-need Paid Vacation
• Life Insurance and Accidental Insurance
• Short-Term Disability Coverage
• Generous salary and equity for all staff
• 401k option; helping you save for the future
• Paid parental leave to support growing families
• Yearly learning and development stipend
• Commuter benefits for Bay Area employees
• Uber ride stipend if you ever have to work late in the office
• Remote office home stipend to get you comfy in your space
• Daily catered lunches provided
• Onboarding trip to San Francisco HQ if you work remotely
• Monthly happy hours
• Annual Company Offsites; our last one was in Palm Springs CA

Workplace Policy

We are an in-person company. Our offices in San Francisco New York City and London are where ideas get built decisions get made and the team gets stronger. We have invested in making them genuinely great places to spend your day with catered lunches monthly happy hours and people who care about the work and each other.

Most of our team works in office five days a week. For select roles we hire remotely across the U.S. Remote employees come to one of our offices for their first week to onboard and meet the team and we cover the full trip.

Every role is different. Travel expectations are always shared upfront in the job description and confirmed in your first call with us.

Equal Opportunity

Pallet is an Equal Opportunity Employer. We make all employment decisions based solely on merit. We provide equal employment opportunities to all applicants and employees without discrimination on the basis of race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran disability status or any other applicable legally protected characteristic. We prohibit any form of discrimination or harassment. This policy applies to all terms and conditions of employment including hiring.

Candidate Privacy Notice

Please review Pallets Candidate Privacy Notice here.

Accommodations

Pallet complies with the Americans with Disabilities Act (ADA) as amended by the ADA Amendments Act and all applicable state or local laws. We will reasonably accommodate qualified individuals with a disability during the application process and throughout employment as required by law.

If you need any assistance or accommodations due to a disability please contact us at .