Executive Assistant to the CEO
Job Location:
Job Location:
San Francisco, CA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
18 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Department:
Job Summary
About the Role
Were hiring an Executive Assistant who will work side-by-side with our CEO every day. Youll own his calendar manage his inbox run his travel and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.
This role is designed for someone with high intellect strong curiosity and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. Youll ramp quickly develop deep context on the CEOs daily operations and become a trusted partner in keeping the CEO organized prepared and productive.
Were open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment professionalism and a bias toward action.
This is a full-time in-person role supporting our CEO and team at Multiply Labs San Francisco headquarters.
Responsibilities
Own the CEOs Time and Attention (End-to-End)
- Serve as the primary operator for all scheduling and calendar managementbusiness and personal
- Proactively structure the CEOs day week and travel to align with top company priorities
- Protect focus time aggressively and ensure seamless transitions between commitments
- Coordinate personal obligations (appointments calls errands etc.) with the same rigor as business meetings
- Anticipate conflicts bottlenecks and inefficiencies before they happen
Run the CEOs Inbox and Commitments
- Triage and prioritize a high-volume inbox with speed and judgment
- Draft clear precise internal and external communications on behalf of the CEO
- Track all commitments and ensure every follow-up is completed without exception
- Maintain tight control over open loops across business and personal contexts
Execute at a High Tempo Across Contexts
- Keep the CEO fully on track throughout the daymeetings decisions follow-ups transitions
- Operate with urgency accuracy and calm under pressure in constantly shifting conditions
- Solve problems independently and escalate only when necessary
Coordinate High-Stakes Interactions
- Schedule and coordinate with board members investors leadership team executives and external partners
- Support meeting preparation agendas logistics and follow-through
- Ensure executive interactions are frictionless timely and well-prepared
Travel & Logistics (Business Personal)
- Own end-to-end planning for complex domestic and international travel
- Build detailed itineraries and handle last-minute changes without disruption
- Ensure all logisticsbusiness and personalare executed flawlessly
Office & Operational Support (1020%)
- Help ensure the office runs smoothly on a day-to-day basis
- Answer the front door and greet visitors and guests
- Manage supplies kitchen stock and vendor coordination
- Help onboard new team members with tools and administrative support
- Handle facilities requests and small operational issues from employees
- Support a well-organized efficient and high-functioning work environment
This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.
Experience
We are looking for a rare combination of judgment execution speed and reliability.
- 13 years experience (elite recent graduates encouraged to apply)
- Extremely organized with near-obsessive attention to detail
- Fast thinker who can operate in ambiguity and autonomy
- High judgmentknows what matters and what doesnt
- Tech-native and quick to learn new tools and systems
- Exceptional written communication: crisp structured and precise
- Calm steady and reliable under pressure and shifting priorities
- Strong internal driveyou take ownership without being asked
- Comfortable working in a high-expectation high-trust environment
What Success Looks Like
- The CEOs calendar is tightly optimized around company priorities and never a source of distraction
- Inbox and commitments are fully controlled with no dropped threads
- Personal and professional obligations are seamlessly integrated and executed
- The CEO consistently operates with clarity focus and minimal operational friction
- Projects and tasks are executed smoothly with minimal oversight or need for escalation
- Stakeholders experience fast precise and reliable communication at all times
Why This Role
- Direct daily proximity to the CEO and executive decision-making
- Accelerated learning curve in operations leadership and company building
- High trust and high autonomy from day one
- A strong foundation for future roles in operations or startup leadership
Total Rewards & Life at Multiply Labs
- Competitive Compensation: Salary range of $80000 - $110000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future were building.
- Premium Health: Premium Medical Dental and Vision plans with subsidies for child dependents.
- Wealth Building: 401(k) with a 4% company match to help you plan for the long term.
- Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs.
- Parental Support: Robust Paid Parental Leave to support your familys newest additions.
- True Flexibility: We offer Flexible PTO and 12 Paid Holidays trusting you to manage your time and recharge when you need it.
- No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar measuring success by impact and outcomes not hours logged.
- Office Perks: A vibrant SF office culture featuring catered team lunches stocked kitchen and frequent team events.
- H-1B and Green Card sponsorship available for exceptional talent.
- Referral bonuses for helping us build a world-class team.
- Great people meaningful work and a team that genuinely believes in what were building.
Come build the worlds best robotsand help make life-saving therapies accessible to all.
$80000 - $110000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
About Company
We actively seek candidates with diverse perspectives and lived experiences. We’re committed to building a team where everyone feels valued, respected, and empowered to do their best work. Multiply Labs encourages candidates from all backgrounds to apply — even if you don’t meet every ... View more
