Executive Assistant to the CEO

C3 AI (NYSE: AI) is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform an end-to-end platform for developing deploying and operating enterprise AI applications C3 AI applications a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally and C3 Generative AI a suite of domain-specific generative AI offerings for the more at: C3 AI

C3 AI is seeking an Executive Assistant to join the Office of the CEO as part of a broader team supporting the Chief Executive Officer. This role is focused on supporting the CEOs written communications and day-to-day workflow reading triaging and drafting on the CEOs behalf across email memos and other correspondence and ensuring follow-through on the CEOs commitments. The Executive Assistant will operate as a trusted extension of the CEOs voice exercising sharp judgment on tone priority and execution. The role requires availability during early morning and late evening hours to align with the CEOs working rhythm. The role is located onsite at our Redwood City CA office.

• Inbound Triage: Monitor inbound communications to the CEO across email and other channels throughout the day. Read categorize and prioritize messages from executives Board members customers investors partners and employees. Surface what requires the CEOs direct attention and route the rest to the appropriate owner.
• Drafting and Correspondence: Draft replies follow-ups memos and outbound communications on the CEOs behalf in the CEOs voice. Ensure messages are crisp accurate and appropriately toned for the audience from a one-line acknowledgment to a multi-paragraph executive response.
• Follow-Through: Track commitments made by the CEO ensure responses and next steps are completed within expected timelines and close loops on outstanding items. Maintain a clear view of what is open pending and resolved.
• Coordination with the CEO Office: Partner closely with the broader CEO Office team to ensure communications-driven actions are reflected across calendar meetings and other executive workflows.
• Information Routing: Capture context from communications and pass it cleanly to the right internal owner executive team legal finance communications or others so the CEOs priorities drive action without bottlenecks.
• Confidentiality: Handle highly sensitive business strategic and executive information with absolute discretion at all times.

• 7 years of experience in an Executive Assistant communications or chief-of-staff-adjacent role supporting a C-suite executive.
• Bachelors degree required.
• Exceptional written communication; demonstrated ability to write quickly clearly and in another persons voice across formal and informal registers.
• Outstanding judgment on tone priority and audience; able to distinguish what merits the CEOs direct response from what should be redirected or declined.
• Meticulous attention to detail and follow-through; nothing slips nothing is forgotten.
• Availability during early morning and late evening hours to align with the CEOs working rhythm including responsiveness across global time zones.
• High EQ and professional poise; comfortable corresponding on the CEOs behalf with Board members public-company executives investors and customers.
• Fluent with Microsoft 365 and modern AI tools used to accelerate drafting and triage; hands-on experience with Claude strongly preferred.
• Absolute discretion and integrity in handling confidential information.

• Prior experience drafting correspondence on behalf of a CEO at a public company or late-stage technology company.
• Background in communications executive support journalism or a writing-intensive professional discipline.
• Experience operating as part of a CEO Office or executive staff team.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics including disabled and veteran status.