Executive Assistant to the CEO

Boogie Team is looking for a highly organized detail-oriented and proactive Executive Assistant to support the CEO with daily operations communication scheduling follow-ups and team coordination.

This role is ideal for someone who can work closely with leadership manage priorities and help keep internal tasks moving. The right candidate should be dependable tech-savvy and comfortable supporting both administrative work and team accountability.

You will play an important role in helping the CEO stay organized communicate clearly and follow through on key priorities. This position requires someone who can take direction well think ahead and professionally guide or coach team members when needed.

• Manage the CEOs calendar meetings reminders and follow-ups.

• Organize tasks notes documents and internal updates.
• Communicate with team members candidates clients or partners on behalf of the CEO when needed.
• Track action items deadlines and deliverables to ensure follow-through.
• Assist with creating summaries reports SOPs and internal documentation.
• Support team coordination by helping guide remind and coach team members based on the CEOs direction.
• Handle confidential information with professionalism and discretion.

• Previous experience as an Executive Assistant Administrative Assistant Operations Assistant Team Coordinator or similar role.
• Strong attention to detail and ability to follow instructions accurately.
• Excellent written and verbal English communication skills.
• Highly organized proactive and reliable.
• Comfortable working directly with leadership and handling changing priorities.
• Able to support accountability in a professional respectful and coachable way.
• Tech-savvy and comfortable using tools such as Google Workspace Slack GoHighLevel/GHL ClickUp Notion Manatal or similar platforms.

• Experience supporting a CEO founder staffing agency recruitment team or operations leader.
• Background in recruitment staffing HR team coordination coaching or people operations.
• Experience working remotely with U.S.-based teams or clients.
• Ability to create organized trackers process documents reports or task updates.
• Strong problem-solving skills and ability to anticipate needs before being asked.