Executive Assistant to PresidentCEO and CFO Board Liaison

Job Description:

This position provides a high level of active and independent administrative support to the Executive Team of Kansas Health Science University. This role provides essential administrative support to the CEO CFO and other members of the Cabinet and collaborates closely with the executive assistants serving the Academic Affairs Student Affairs and Advancement teams. As part of that role this position is responsible for coordinating all organizational activities related to the KHSU Board of Trustees and board committees.

Key Responsibilities

• Collaborating with Executive Staff
  • Provide active and independent administrative support in a dynamic environment to the President and the Presidents Cabinet members as requested.
  • Manage and facilitate executive projects ensuring timely completion and high-quality standards. Serve as a project manager for the Presidents Cabinet coordinating efforts and streamlining communication.
  • Prepare and oversee detailed agendas for meetings ensuring all materials and follow-ups are handled proactively reducing the need for executive follow-up.
  • Coordinate travel arrangements including flights hotels and ground transportation ensuring smooth and efficient travel experiences.
  • Create and manage high-level correspondence and communication pieces such as executive reports presentations and staff communications using advanced skills in Microsoft Excel and PowerPoint to produce graphs and succinct data visualizations.
  • Handle confidential or complex tasks necessitating a high degree of discretion judgment tact and diplomacy.
  • Participate in the preparation monitoring and reporting of annual operating budgets and related financial reports.
  • Coordinate logistics for conferences meetings and events including handling travel and venue arrangements.
  • Assist Operations with various needs including facility management IT requests and other miscellaneous tasks.
  • Manage special projects and reports as assigned.

• Board Liaison

• Manage all aspects for the KHSU Board of Trustees (BOT) and board committees.
• Manage the planning and execution of meetings and events hosted by the Board of Trustees and/or the University President
• Plan and execute all BOT/committee meetings conferences system-wide special events or retreats.
• Facilitate all correspondence to the BOT committee and council members (i.e. calendar invitations routine and non-routine communications monthly board reports etc.).
• Utilize and manage Diligent Boards on-line portal for board materials and coordinate Diligent training for new users.
• Schedule and manage the master board and committee meeting calendar.
• Prepare agendas documents presentations and reports including composition editing spelling grammar and proofreading.
• Attend all board and committee meetings to record and transcribe meeting minutes.
• Coordinate all routine and non-routine governance activities (i.e. election cycle committee assignments conflict of interest disclosure statements trustee self-assessment process bylaw and manual updates etc.).
• Manage board templates document repository and record keeping.
• Coordinate board/committee records with The Community Solution Education System Office of the Corporate Secretary and facilitate requests from the System Board Affairs Office.
• Available to travel and attend various board and committee meetings.

Position Requirements

• Responsive and anticipatory with the ability to manage priorities and work with a focus on detail and accuracy.
• Capable of handling multiple tasks and meeting competing deadlines with minimal supervision.
• Demonstrate a high level of reliability and commitment to confidentiality.
• Strong customer service orientation and professional relationship management skills.
• Advanced technical skills including proficiency in Microsoft Office (Teams Word Excel PowerPoint) and web applications.
• Flexibility to participate in special assignments and events during non-standard hours as opportunities arise.

Position Qualifications

• A bachelors degree is preferred; however candidates with significant relevant experience will also be considered.
• Three to five years of related experience are required.
• Must possess advanced knowledge/skills with the Microsoft Office Suite including Outlook Word Excel PowerPoint Internet tools and applications.
• Experience in higher education preferred.
• Experience working with boards governance structures or student government preferred.

Key Competencies

• High level of professionalism discretion and judgment when working with confidential or sensitive information.
• Strong oral and written communication skills
• The ability to multi-task and maintain a high level of productivity and efficiency.
• Maintain a team-oriented approach and possesses the ability to build collaborative relationships and work effectively with colleagues at all levels.
• Strong interpersonal skills; ability to interact in a calm supportive and professional manner with diverse and culturally diverse internal and external constituents.
• Ability to work independently without close supervision and as a member of a team seek consultation when necessary.

Physical Requirements

• Ability to perform sedentary work and operate standard office equipment.
• Must have the physical stamina to participate actively in events including standing for extended periods when necessary.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race ethnicity color sex sexual orientation gender gender identity religion religious creed national origin ancestry age genetic information marital status military or veteran status physical or mental disability medical condition pregnancy childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal state or local law ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity decency and respect. All qualified candidates are encouraged to apply.

Kansas Health Science University offers a generous compensation and benefits package as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off medical and dental coverage company-paid life and disability insurance retirement plan with employer contribution multiple flexible spending accounts (FSA) tuition reimbursement professional development and regular employee appreciation events.

Kansas Health Science University is an Equal Opportunity Employer.

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Kansas Health Science University