Executive Assistant to Founder & CEO

Executive Assistant

Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys staying one step ahead solving problems before they arise and being the trusted partner who keeps everything running smoothly Our client a fast-growing clean-label protein bar brand with national retail distribution is seeking a highly organized resourceful and trustworthy Executive Assistant to support the Founder & CEO.

This is more than a traditional administrative role. No two days are the same-from managing calendars and coordinating meetings to arranging travel planning events and handling time-sensitive business and personal tasks. If youre proactive adaptable discreet and enjoy variety youll have the opportunity to make a meaningful impact every day.

This is a full-time position based on-site in Miami FL at their headquarters. The role requires occasional local errands and travel; standard business hours with flexibility to accommodate occasional early mornings evenings or weekend support as business needs arise.

What Youll Do

- Own and proactively manage the CEOs complex calendar scheduling meetings resolving conflicts and ensuring priorities stay on track.

- Coordinate meetings from start to finish including scheduling across time zones preparing agendas confirming logistics and keeping the CEO informed and prepared.

- Draft edit and manage executive correspondence while helping prioritize and triage the CEOs inbox.

- Serve as the primary point of contact for internal and external requests communicating professionally with executives board members partners vendors and team members.

- Coordinate business and personal travel arrangements including flights hotels itineraries transportation and travel logistics.

- Assist with administrative financial tasks such as bill payments expense tracking receipt management bank deposits and maintaining organized records in partnership with the Finance team.

- Help keep the Miami headquarters operating efficiently by coordinating office supplies vendors guests meetings shipping and day-to-day office logistics.

- Plan and coordinate team lunches off-site meetings company events and other special projects.

- Provide support for in-office content creation by helping coordinate schedules logistics and production needs.

- Handle shipping mailing and other operational tasks to ensure the office runs smoothly.

- Provide personal assistance to the CEO including running errands coordinating appointments mailing packages and handling occasional personal logistics such as taking the CEOs vehicle in for service.

- Anticipate needs identify potential issues before they arise and take ownership of finding solutions with minimal direction.

- Maintain the highest level of discretion and professionalism while handling confidential business and personal information.

What Were Looking For

- Three or more years of experience supporting a Founder CEO or senior executive in a fast-paced or high-growth environment.

- Exceptional organizational and time management skills with the ability to juggle multiple priorities.

- A proactive resourceful mindset-you identify solutions before problems escalate.

- Outstanding communication skills with a high level of professionalism and discretion.

- Comfortable shifting between executive-level responsibilities and hands-on tasks as business needs change.

- Experience with Google Workspace and/or Microsoft Office.

- Valid drivers license and reliable transportation for local business-related errands.

Nice to Have

- Experience supporting content creation filming or social media production.

- Familiarity with basic bookkeeping expense management or travel-booking tools.

- Experience coordinating vendors events or team logistics.

Why Youll Love This Opportunity

- A front-row seat to a high-growth consumer brand and direct partnership with the Founder & CEO.

- A dynamic no-two-days-alike role with real ownership and impact.

- A collaborative ambitious team that moves fast and celebrates wins.