Executive Assistant to C-Suite (LegalProf Svc Exp Req) Hybrid

Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid
Location: Jacksonville FL; option for hybrid schedule after first 60 days
Salary: $75000-$100000 DOE Benefits
Benefits: Health/Dental/Vision 401(k) w/ Match PTO Paid Holidays
Job Type: Full-Time
Start Date: ASAP
Schedule: 50 hrs/week; M-F 8:30-5:30
Sponsorship: Not Available

Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Description

Our client an award-winning law firm is seeking an Executive Assistant to add to their team in Jacksonville FL. You will support six of the firms top executives in this highly-visible fast-paced role. You will manage executive calendars prepare and distribute high-quality reports and briefing materials draft communications and leverage AI tools to drive efficiency. This role is ideal for someone who thrives in a fast-paced environment excels at managing complex operations has strong attention to detail and anticipates leadership needs by supporting operational excellence across the firms top tier. This is an exciting opportunity to bring your skills to a well-established growing law firm that values professionalism initiative and results.

Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Responsibilities

Manage six overlapping executive calendars - internal meetings client calls schedule requests
Resolve scheduling conflicts proactively; prepare agendas and own all meeting follow-ups
Serve as primary point of contact for executive correspondence; maintain strict confidentiality
Aggregate/synthesize data from Salesforce Litify Accounting Seed for executive decision-making
Generate recurring dashboards and reports using data tools spreadsheet
Proofread all materials before distributions; maintain executive files records documentation
Prepare reports briefing materials and presentations for leadership and board meetings
Monitor and manage executive email flag priorities draft responses and manage follow-ups
Act as liaison between executives staff and clients for all communications and coordination
Ensure timely and professional communication
Track action items follow-ups and decisions; distribute meeting recaps to relevant parties
Use AI tools and automation to eliminate inefficiencies across administrative workflows
Automate repetitive tasks using AI project management tools and firm-specific platforms
Apply AI to research document summarization and drafting; recommend new tools proactively
Coordinate virtual meetings seamlessly with accurate documentation
Prepare briefing materials and decision memos for leadership
Support leadership on firm-wide initiatives special projects and ad-hoc requests

Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Qualifications

5 years supporting multiple executives in administrative capacity required
Experience in legal firm or professional services required
Experience with office software (MS Office suite CRM PM BI meeting tools) required
Experience using AI tools (ChatGPT Claude or equivalent) to drive daily efficiency required