Executive Assistant, Theatrical Distribution, MGM

Primary Responsibilities & Essential Functions:
Serve as gate keeper for the Head of Theatrical Distribution
Manage high-volume scheduling & complex calendar management for executive & department
Collaborate closely with assistants & executives across various internal departments high-level talent & teams & external partners
Screen phone calls roll calls & maintain detailed call logs for executive
Coordinate internal/external conference calls/meetings for executive & department with exhibitors external partners filmmakers etc.
Facilitate in-person meetings by securing conference room IT needs site access etc.
Create & update filmmaker contacts & email lists for executive to share film specific data
Help book & coordinate research trade & special screenings as needed
Set up internal department screenings & external screenings for exhibitors & business partners
Prepare & submit film release date announcements to ComScore to ensure industry film visibility
Create & Manage team documents presentation decks reports etc.
Track department budgets covering philanthropy to conventions to ensure department stays within budget
Function as liaison between Finance & vendors to ensure both have appropriate information to facilitate invoice processing
Process submit & track department invoices & purchase orders via SAP & Basware to ensure vendors are paid in timely manner
Assist Finance with vendor aging report review to ensure timely processing of invoices & indicate any follow up needed with other departments
Process submit & track Expense Reports for executive & department as need be via SAP Concur
Coordinate & book domestic/international travel for executive & department as need be via TripSource
Assist & coordinate group travel with In-Theatre Marketing & other departments for conventions & special events
Track department travel requests to ensure review & approvals are done in a timely manner
Aid with on-boarding of new department employees as well as department assistant training
Assist with department day to day supply needs IT and building repair request etc.

- Bachelors degree or equivalent

- Experience in a fast-paced high-tech company & managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

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