Executive Assistant Teaching and Learning

Temporary position available approximately November 1 2026 to February 1 2027

TITLE:Executive Assistant Teaching and Learning

CLASSIFICATION: PARA

HIRING SPECIFICATIONS:

Minimum Qualifications

Education:High school diplomaHiSET or G.E.D.

Work Experience:Five years of work experiencein an office setting

1. Licensure or Certification:N/A

Skills Knowledge and Abilities:

1. Excellent customer service skills.
2. Effective written and oral communication.
3. Demonstratescourtesytact and sound judgementinhandling sensitiveor confidentialsituations.
4. Ability to prioritize tasks manage timeeffectivelyand proven ability tomeet deadlines.
5. Attention to detail and accuracy.
6. Ability to be a critical thinker and solve problems.
7. Ability towork independently orcollaborate effectively within a team.
8. Proficient with Microsoft Office Suite or related software.
9. Maintain confidentiality.
10. Attendworkonapromptandregularbasis.
11. Maintainsatisfactoryandharmoniousworkingrelationshipswiththepublicstudentsandotheremployees.

JOB SUMMARY:

The Executive Assistantprovides administrative support and project managementto the Directorsof the department.The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

ESSENTIAL FUNCTIONS:

1. Answer incoming callsfield questions and initiate follow up communication.
2. Monitor andmaintainfinancial activity andrecords related to budgetingpurchasingand includes travel requests P-card transactions and purchase orders.
3. Coordinate and manage ongoing projects under the direction of department leadership.
4. Compile and integrate data from multiple sources includingdistrict-specificsystems to produce professional reports documents and presentations.
5. Assistwith scheduling meetings sending communication and recording notes during meetings.
6. Provide support for district-wide communication efforts across various departments.
7. Manage the Parent Concern Line; facilitating timely referral of issues to the appropriate departmentsand providing stakeholders with necessary information to ensure all concerns are handled professionally and confidentially.
8. Other duties as assigned

DEPARTMENT: Teaching and Learning

REPORTS TO:Director of Teaching and Learning

HIGHEST LEVEL SUPERVISED:N/A
BARGAINING GROUP:N/A

FLSA STATUS:Non-Exempt

CALENDAR:12 Month / 8 hour day

PHYSICAL REQUIREMENTS:

The Des Moines Independent Community School District does not discriminate on the basis of race color national origin gender disability religion creed age (for employment) marital status (for programs) sexual orientation gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions concerns or a complaint related to this policy please contact Carol Wynn-Green2100 Fleur Drive Des Moines IA 50321; phone: ; email:. Complaints can also be directed to the Iowa Civil Rights Commission400 E. 14th Street Des Moines IA 50319-1004 or Region VII Office for Civil Rights Citigroup Center 500 W. Madison Street Suite 1475 Chicago IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.

Approved By: 06/02/2026

Date: Bryce Amos

Required Experience:

IC