Enter a job title or keyword
Executive Assistant
Job Location:
Job Location:
Shelbyville, TN - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
10 June 2026 (30+ days ago)
Posted:
Application Deadline:
7 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Executive Assistant supports Cooper Steels goals values and philosophy by exhibiting the following behaviors: excellence quality service commitment and accountability. As a member of the Cooper Steel team performance includes demonstration of the following accountabilities: communication teamwork job knowledge and leadership.
POSITION SUMMARY
The Executive Assistant serves as a key partner to our senior leadership team in the Nashville office by providing high-level administrative coordination and organizational addition to supporting executive leadership team this role will assist with various employee engagement initiatives marketing coordination and certain personal-assistant tasks.
PRIMARY DUTIES AND RESPONSIBILITIES include the following:
Manage the executives calendars including scheduling rescheduling and prioritizing meetings.
Coordinate all travel arrangements (flights hotel transportation commercial and private) for executives and company-related personal events
Prepare executive itineraries agendas travel packets and materials for meetings and events as needed
Handle expense reports reimbursements corporate credit card tracking and monthly reconciliations
Take meeting notes and prepare summaries action items and follow-ups
Draft and edit executive presentations talking points and internal communications as necessary
Assist with personal schedule requests as needed (dinner reservations special events etc.)
Create and coordinate hospitality graphics signage and event-related materials support marketing with minor design proofreading and logistics
Manage inventory and coordination of promotional items supplies and internal communication material for executive events
Work closely with HR to assist with various employee engagement activities office tournaments etc.
Assist with office needs such as scheduling repairs maintenance cleanings and generally coordinating other needs with office vendors.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High School diploma or a Bachelors degree in business administration or a related field
2 or more years office administration experience and/or supporting executives or senior level leaders in a fast-paced environment
Experience with event coordination travel planning or marketing support is preferred
OTHER SKILLS
Strong interpersonal skills; exceptional attention to detail; high level of professionalism discretion and confidentiality strong written and verbal skills Ability to prioritize and manage multiple tasks with shifting deadlines ability to communicate effectively with a diverse range of individuals; good judgment; proficient with Word and Excel; ability to work effectively with others
WORK ENVIRONMENT
Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions.
POSITION SUMMARY
The Executive Assistant serves as a key partner to our senior leadership team in the Nashville office by providing high-level administrative coordination and organizational addition to supporting executive leadership team this role will assist with various employee engagement initiatives marketing coordination and certain personal-assistant tasks.
PRIMARY DUTIES AND RESPONSIBILITIES include the following:
Manage the executives calendars including scheduling rescheduling and prioritizing meetings.
Coordinate all travel arrangements (flights hotel transportation commercial and private) for executives and company-related personal events
Prepare executive itineraries agendas travel packets and materials for meetings and events as needed
Handle expense reports reimbursements corporate credit card tracking and monthly reconciliations
Take meeting notes and prepare summaries action items and follow-ups
Draft and edit executive presentations talking points and internal communications as necessary
Assist with personal schedule requests as needed (dinner reservations special events etc.)
Create and coordinate hospitality graphics signage and event-related materials support marketing with minor design proofreading and logistics
Manage inventory and coordination of promotional items supplies and internal communication material for executive events
Work closely with HR to assist with various employee engagement activities office tournaments etc.
Assist with office needs such as scheduling repairs maintenance cleanings and generally coordinating other needs with office vendors.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High School diploma or a Bachelors degree in business administration or a related field
2 or more years office administration experience and/or supporting executives or senior level leaders in a fast-paced environment
Experience with event coordination travel planning or marketing support is preferred
OTHER SKILLS
Strong interpersonal skills; exceptional attention to detail; high level of professionalism discretion and confidentiality strong written and verbal skills Ability to prioritize and manage multiple tasks with shifting deadlines ability to communicate effectively with a diverse range of individuals; good judgment; proficient with Word and Excel; ability to work effectively with others
WORK ENVIRONMENT
Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions.
Required Experience:
IC
