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Executive Assistant
Job Location:
Job Location:
San Jose, CA - USA
Monthly Salary:
$ 92200 - 115300
Monthly Salary:
Posted:
29 May 2026 (30+ days ago)
Posted:
Application Deadline:
9 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
At Mercedes-Benz Research & Development North America (MBRDNA) we are committed to delivering world-class automotive technologies that push the boundaries of what is possible. Our teams of highly skilled engineers and designers use cutting-edge software and technology to enhance the driving experience and reduce environmental impact.
Job Responsibilities:
- Manage day-to-day functions for the VPs calendar including prioritizing resolving related conflicts and competing demands proactively scheduling important meetings with internal and external individuals (across time zones) and maintaining an organized office. Act as a gatekeeper not just a calendar manager.
- Organize complex international/domestic travel and related requirements for the VPs to include: travel authorizations flight tickets hotel bookings visas airport transfers expense reports contract signatures etc.
- Support with preparation of executive-level presentations.
- Prepare briefing documents agendas and background research.
- Help the VP prioritize competing demands based on business impact.
- Track ongoing activities and action items and ensure follow-through. Remind VP of key deadlines and commitments. Follow up with stakeholders on VPs behalf.
- Screen prioritize and sometimes respond to emails on VPs behalf. Ensure important messages dont get buried.
- Interact with the Executives and managers on the team daily and coordinate special projects and department activities including on-site and off-site meetings presentations workshops conferences telephone or video conferences etc. Proactively identify delays bottlenecks or misalignment.
- Coordinate contract reviews signatures and documentation of fully executed contracts.
- Support special projects as needed.
- Contribute to the excellent reputation of the VPs office through professional friendly and respectful interactions internally and externally.
- Proven ability to leverage AI tools to improve efficiency in daily administrative workflows.
Minimum Qualifications:
- Associates or Bachelors in Business Administration or related field.
- 3 years of relevant work experience.
- Excellent organizational and communication skills. Solid project coordination scheduling and administrative skills. Ability to multi-task and perform under strict deadlines.
- Experience in office administration and support.
- Strong knowledge of standard productivity software tools (e.g. Teams Excel PowerPoint Jira Confluence etc.)
- Budgeting and basic finance knowledge.
- High level of discretion and integrity in handling confidential information.
- Supreme communication (verbal & written) skills. Positive and intelligent attitude. Strong professional presence and communication style.
- Ability to contextualize tasks within broader business goals. Must be able stay one step ahead.
- Demonstrated capabilities and willingness to learn the use of internal tools & processes for communications scheduling and travel.
- Proactive resourceful efficient energetic and a genuine desire to work well with people. Ability and desire to learn within a dynamic environment.
- Strong attention to detail and ability to maintain confidentiality. The maturity confidence and poise to interact effectively with staff at all levels.
- Ability to prioritize competing demands with minimal guidance.
- Experience to operate in a fast-paced high-expectation environment.
- Valid US Drivers License.
Preferred Qualifications:
- German language skills a plus
- Knowledge of Mercedes-Benz and/or Daimler AG organization and processes a plus
- Experience with a global company preferred
The successful candidates starting pay will be determined based on a wide range of factors including but not limited to job-related education skills and experience geographic location and market conditions. The current salary range for this position is as follows and may be modified in the future: $92200 - $115300.
Why should you apply
Here at MBRDNA you create digital ecosystems around cars you design a language between humans and machines you make a car even more intelligent - you make the new reality for cars. MBRDNA was honored as one of the Best Places to Work by BuiltIn in January 2024 a testament to our commitment to creating an exceptional work environment. At each of our offices we foster a culture of collaboration and continuous learning ensuring every team member can thrive and innovate.
Benefits for Full-Time* Employees Include:
Medical dental and vision insurance for employees and their families
401(k) with employer match
Up to 15 company-paid holidays
Paid time off (flexible time off for salaried employees) sick time and parental leave
Tuition assistance program
Wellness/Fitness reimbursement programs
* Internships & Contractors excluded from Full-Time Employee benefits
MBRDNA is an equal opportunity employer (EOE) and strongly supports diversity in the workforce. MBRDNA only accepts resumes from approved agencies who have a valid Agency Agreement on file. Please do not forward resumes to our applicant tracking system MBRDNA employees or send to any MBRDNA location. MBRDNA is not responsible for any fees or claims related to receipt of unsolicited resumes.
Mercedes-Benz Research and Development North America Inc.
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