Executive Assistant

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

The Executive Assistant is a trusted partner to the Office Director and Principal providing strategic and administrative support in a fast-paced collaborative environment. This role is central to keeping operations running smoothly acting as a liaison across leadership and ensuring priorities are executed with precision and professionalism.

Responsibilities

• Serve as a primary partner to senior leadership managing complex calendars priorities and day-to-day operations

• Coordinate meetings travel communications and materials (presentations reports and correspondence)

• Act as a liaison between executives internal teams and external stakeholders ensuring seamless communication

• Handle confidential information with discretion while proactively anticipating needs and solving problems

• Support special projects outreach efforts and executive initiatives with strong organization and follow-through

Requirements

• Bachelors degree with 5 years supporting senior executives in a high-level administrative role

• Advanced Microsoft Office skills (Outlook Word Excel PowerPoint)

• Exceptional communication organization and time management skills with the ability to meet tight deadlines

• A proactive collaborative mindset with strong judgment and attention to detail

• Flexibility and commitment to excellence including availability outside standard business hours when needed

Compensation

Benefits

Depending on your employment status benefits may include:

• Medical Dental Vision Life AD&D Disability and other voluntary benefits

• Flexible Spending Accounts for Medical and Childcare

• Paid Time Off Family Leave for New Parents Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness diversity/inclusion and employee resource programs and initiatives

Pursuant to the SanFrancisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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