Executive Assistant

Another Sources clientSan FranciscoState University isrecruitinganExecutive Assistant to join their Administration and Finance team in San Francisco CA.(Internally this position is classified as a Confidential Administrative Support III)

Heresa little about San Francisco State University:

As part of the California State University system San Francisco State University is a nationally recognized public institution known for its commitment to academic excellence social justice and student success. Located in one of the worlds most innovative and diverse cities SFSUserves asa vibrant community of students faculty and staff while preparing graduates to make meaningful contributions across industries and communities.

The Administration & Finance Division plays a critical role in supporting the universitys mission by overseeing financial operations strategic planning budgeting business services and administrative functions that enable the institution to thrive. This role offers the opportunity to work closely with senior leadership and gain visibility across a complex university environment.

Learn More: this role:

This is a highly visible and trusted position supporting the Vice President & Chief Financial Officer and the broader Administration & Finance Division. As theExecutiveAssistantyoullserve as a key partner in managing executive operations communications scheduling events and divisional priorities while handling sensitive information with discretion and professionalism.

Working closely with the Director of Administration & Strategic Planningyoullhelp ensure the VP/CFOs officeoperatesefficiently and effectively while serving as an important liaison to university leaders faculty staff students CSU Chancellors Office personnel and external stakeholders. This role is ideal for an experienced administrative professional who enjoys working in a fast-paced environment managing multiple priorities and supporting executive leadership.

Your Contribution Will Likely Include

Executive Support to the VP/CFO

• Manage a complex and dynamic executive calendar coordinating meetings appointments university commitments and CSU-related engagements

• Prepare review and coordinate confidential personnel budgetary payroll and executive-level materials requiring a high degree of discretion

• Anticipate scheduling needs resolve conflicts and ensure priorities are effectively managed

• Coordinate travel arrangements reimbursements registrations itineraries and related documentation

• Prepare and distribute executive correspondence reports presentations and briefing materials

• Support university committees and leadership meetings including the monthly University Budget Committee meetings

• Create professional presentations visual communications charts and informational materials for executive audiences

• Coordinate conferences retreats workshops andspecial eventson behalf of the VP/CFO

Office Operations & Customer Service

• Serve as the primary point of contact for visitors callers and campus stakeholders engaging with the Administration & Finance office suite

• Maintain organized office operations filing systems supplies records and administrative processes

• Coordinate incoming and outgoing mail deliveries and service requests

• Support division-wide communications and administrative initiatives

Student Assistant Oversight

• Provide lead work direction to student assistants supporting the office

• Coordinate recruitment onboarding training scheduling and daily work assignments

• Monitor staffing allocations work quality and office coverage needs

Communication & Coordination

• Facilitate communication between Administration & Finance departments and campus partners

• Support meetings events and divisional initiatives

• Build andmaintainpositive working relationships across a diverse campus community

• Serve as a professional representative of the VP/CFOs office with internal and external stakeholders

Experience You Will Bring

• Bachelors degree and at least three years of progressively responsible administrative or executive support experience or an equivalent combination of education and experience

• Experience supporting executive-level leaders and managing confidential and sensitive information

• Demonstrated success managing complex calendars schedules meetings and administrative operations

• Experience coordinating meetings presentations and virtual events

• Strongproficiencywith Microsoft Office Suite and standard business software applications

• Excellent written and verbal communication skills including the ability to draft edit and proofread professional correspondence

• Strong organizational analytical and problem-solving abilities

• Demonstrated ability to manage multiple priorities in a fast-paced environment with competing deadlines

• Ability to exercise sound judgmentmaintainconfidentiality and work independently

• Strong customer service and interpersonal skills with the ability to work effectively with diverse audiences

• Ability to learn and apply university and CSU policies procedures and regulations

Preferred Qualifications

• Experience working in higher education

• Experience supporting executive-level meetings travel coordination and reimbursement processes

• Experience supporting large-scale virtual meetings or presentations

• Experience creating presentations infographics and visual communication materials using PowerPoint Canva Adobe Creative Suite or similar tools
  

Compensation and Benefits

Salary Range: $80004- 92004annually

This position is classified as a Confidential Administrative Support III and is an Exempt position.

Why a Career with CSU is for You:

The CSU system offers a comprehensive benefits package designed to meet you whereyoure atin life and typically adds 30-35% to your total compensation package. For more information on programs available take a closer look in the Employee Benefits Summary:

onmaintaininga healthy work-life balance with ample PTO and flexibility which includes up to 24 vacation days per year (based on employee group/services)

• Enjoy the vibrant campus life with access to athletic and gym facilities renowned sporting events artist events and world-renowned speakers

• Numerous professional development opportunities to advance your career including tuition waivers for yourself a spouse registered domestic partner or an eligible dependent child across any of the 23 CSU campuses

• Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan)

• Medical benefits tailored to support various life stages

• We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits

Additional Information

• This position isdesignatedas a mandated reporter under the California Child Abuse and Neglect Reporting Act.

• The role is primarily onsite and may occasionally require evening weekend or extended work hours to support university operations and events.

• Occasional local travel may be.

Equal Employment Opportunity

San Francisco State University and the California State University system are committed to creating an inclusive environment that values diversity and equal opportunity. Qualified applicants will receive consideration for employment without regard to race color religion national origin sex gender identity gender expression sexual orientation age disability veteran status or other protected status under applicable law.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As youread throughthe job posting and review the list of qualifications (and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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