Executive Assistant

About the Role:

Provide professional administrative clerical and operational support for senior management and executive level staff within various business lines of the organization.

• Responsible for providing administrative clerical and technical support including receiving and screening incoming calls and mail composing editing and typing correspondence scheduling appointments and managing travel arrangements.

• Responsible for researching and assembling data for reports projects presentations and committee and board assignments. Analyze summarize and communicate information in a professional manner for presentation to the Board of Directors executives and senior management.

• Prepare calendars agendas and materials for various meetings including: board ALLL and ALCO. Maintain corporate records including board minute books bylaws and policy. Review minutes to ensure compliance with bylaws and develop appropriate resolutions for board action.

• Coordinate activities surrounding annual and bi-annual meetings/retreats as well as luncheon and dinner meetings. May be required to participate in management meetings and planning sessions. Coordinate meetings relating to highly confidential mergers and acquisitions.

• Prepare and compile requested information for federal/state regulators and/or internal/external auditors. Serve as recording secretary for exit conferences as needed.

• Maintain corporate organization charts.

• Monitor and reconcile expenses associated with related applicable business lines participate in budget goal creation and communication.

• Oversee maintenance of executive office space and board room.

• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.

• Follows all Bank policies and procedures compliance regulations and completes all required annual or job-specific training.

• Maintain a working knowledge of Banks written policies and procedures regarding Bank Secrecy Act Regulation CC Regulation E Bank Security and other regulations as applicable to this job description.

• May be asked to coach mentor or train others and teach coursework as subject matter expert.

• Actively learns demonstrates and fosters the Columbia corporate culture in all actions and words.

• Takes personal initiative and is a positive example for others to emulate.

• Embraces our vision to become Business Bank of Choice

• May perform other duties as assigned.

About You:

Education

• H.S. Diploma/GED with some college credits preferred

Experience

• 2-4 years of experience in an executive assistant position. (Required)

Skills

• Possess excellent written and verbal communication skills.

• Extensive experience and proficiency with Microsoft Office software including: Outlook Word Excel and PowerPoint. Experience with Microsoft Project or Access may be required.

• Experience with general business classes analysis and accounting may be required.

• Experience in banking respective business line or a related area may be required.

• Ability to maintain confidentiality and professionalism in all circumstances.

• Ability to innovate adapt and use discretion in difficult or changing situations.

Travel Requirements

• Occasional

The pay range for this role is $30.00 to $40.00.

The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including but not limited to job-related knowledge skills and experience education and geographic location. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

Primary Location: Ability to work fully onsite at posted location(s).

Our Benefits:

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.

We offer eligible associates comprehensive healthcare coverage (medical dental and vision plans) a 401(k)-retirement savings plan with employer match for qualifying associate contributions an employee assistance program life insurance disability insurance tuition assistance mental health resources identity theft protection legal support auto and home insurance pet insurance access to an online discount marketplace and paid vacation sick days volunteer days and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity:

Columbia Bank is an equal opportunity and affirmative action employer committed to employing engaging and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race color national origin religion sex age sexual orientation gender identity gender expression protected veteran status disability or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s) please let us know by email: .

To Staffing and Recruiting Agencies:

Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles applications or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.