Executive Assistant
Job Location:
Richmond, VA - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
What part will you play If youre looking for a place where you can make a meaningful difference youve found it.
The work we do at Markel gives people the confidence to move forward and seize opportunities and youll find your fit amongst our global community of optimists and problem-solvers. Were always pushing each other to go further because we believe that when we realize our potential we can help others reach theirs. Join us and play your part in something special! The Executive Assistant serves as the primary strategic support partner to the Senior General Counsel US & Bermuda while providing operational and administrative support to the Legal & Compliance leadership team. This role is responsible for managing executive priorities coordinating complex calendars and global travel supporting department operations and facilitating cross-functional initiatives across the organization.The successful candidate exercises exceptional judgment anticipates executive and business needs manages highly confidential information with discretion and proactively identifies opportunities to improve workflows operational effectiveness and the overall efficiency of the Legal & Compliance function. Leveraging AI-enabled technologies and automation tools the Executive Assistant continuously enhances productivity streamlines administrative processes and enables leadership to focus on strategic priorities.
This position is expected to operate with a high degree of autonomy serving as a trusted business partner who solves problems before they arise drives execution of key initiatives and represents the Senior General Counsel with professionalism sound judgment and discretion.
Executive Support
- Provide proactive executive-level support to the Senior General Counsel including complex calendar management across multiple time zones executive meeting preparation and domestic and international travel coordination.
- Draft and manage executive correspondence prepare briefing materials and track action items and strategic priorities.
- Process and reconcile expenses. Maintain confidential legal employment litigation and regulatory files and records.
Legal Department Operations
- Maintain department templates forms document repositories and knowledge management resources.
- Coordinate outside counsel billing invoice processing and vendor administration.
- Support contract execution workflows electronic signatures and document retention processes.
- Contribute to Legal Operations initiatives and process improvement efforts including budget tracking and vendor coordination.
Department Coordination
- Coordinate staff meetings leadership meetings and department events.
- Maintain department calendars manage internal communications and monitor action items across the team.
Technology & AI
- Use approved AI tools (e.g. Microsoft Copilot ChatGPT) and automation technologies to improve productivity including meeting summaries document drafting and formatting workflow automation project tracking calendar optimization and reporting.
- Identify and recommend new tools and processes that increase department efficiency.
Required Qualifications:
- 5 years of experience supporting senior executives with progressively increasing responsibility.
- Advanced proficiency with Microsoft 365 (Outlook Teams Word Excel PowerPoint SharePoint OneDrive) Adobe Acrobat and enterprise collaboration platforms (e.g. Zoom Concur DocuSign).
- Experience using AI-enabled productivity tools for drafting summarization scheduling or workflow automation.
- Proven ability to manage competing priorities across multiple executives and stakeholders with minimal supervision.
- Demonstrated judgment and discretion handling highly confidential privileged and sensitive information.
- Excellent written verbal and interpersonal communication skills.
- Experience coordinating projects across multiple business functions.
Preferred Qualifications:
- Bachelors degree or equivalent combination of education and experience.
- Experience in Legal Financial Services Insurance Banking Accounting or another highly regulated industry.
- Experience supporting Board of Directors operations and governance processes.
- Track record of identifying workflow inefficiencies and implementing process
improvements or automation solutions.
US Work Authorization
US Work Authorization required. Markel does not provide visa sponsorship for this position now or in the future.
Pay information:
The hourly rate offered for the successful candidate will be based on compensable factors such as job-relevant education job-relevant experience training licensuredemonstratedcompetencies geographic location and other factors. The national averagehourlyrange for the Executive Assistant position is $33.15/hr- $45.58/hr with 10% incentive.
Who we are:
Markel Group (NYSE MKL) a fortune 500 company with over 60 offices in 20 countries is a holding company for insurance reinsurance specialist advisory and investment operations around the world.
Were all about people We win together We strive for better
We enjoy the everyday We think further
Whats in it for you:
In keeping with the values of the Markel Style we strive to support our employees in living their lives to the fullest at home and at work.
We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees needs at all stages of life.
All full-time employees have the option to select from multiple health dental and vision insurance plan options and optional life disability and AD&D insurance.
We also offer a 401(k) with employer match contributions an Employee Stock Purchase Plan PTO corporate holidays and floating holidays parental leave.
Are you ready to play your part
Choose Apply Now to fill out our short application so that we can find out more about you.
Caution: Employment scams
Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently the scammer will reach out to individuals who have posted their resume online. These job offers include convincing offer letters and frequently ask for confidential personal information. Therefore for your safety please note that:
All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.
All legitimate communications with Markel recruiters will come from email addresses.
We would also ask that you please report any job employment scams related to Markel to .
Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information sickle cell trait or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy childbirth or related medical conditions; marital status civil union status domestic partnership status familial status or family responsibilities; military or veteran status including unfavorable discharge from military service; personal appearance height or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.
Should you require any accommodation through the application process please send an e-mail to the.
No agencies please.
Required Experience:
IC
About Company
Markel provides specialty insurance coverage and creates seamless solutions across multiple types of insurance risks for the US market and around the globe.
