Executive Assistant

Hart & Hickman PC (H&H) is an environmental consulting firm with offices in Charlotte and Raleigh NC and Greenville SC. For over 30 years weve been helping clients solve environmental challenges and are committed to providing practical solutions technical excellence and outstanding client service. As our company continues to grow were looking for an Executive Assistant who thrives in a fast-paced environment and is passionate about helping leaders stay focused aligned and effective while supporting the execution of strategic initiatives and improving how the business operates.

This is more than a traditional executive support role. Youll work closely with company executives and leadership to coordinate meetings track strategic initiatives draft executive communications improve internal processes and help keep important initiatives moving forward. The ideal candidate is highly organized an exceptional communicator and business writer proactive and thrives on anticipating needs building strong relationships and solving problems.

Youll often serve as an extension of the executive team helping ensure information flows effectively across the organization while demonstrating professionalism discretion sound judgement and strong relationships. If you enjoy bringing order to complexity and want an opportunity to make a meaningful impact on a growing company wed love to hear from you.

What Youll Do

Meeting & Executive Support

• Coordinate company meeting calendars and invitations.
• Schedule meetings and manage executive calendars as requested.
• Attend board shareholder and staff meetings to record minutes and track action items.
• Coordinate meeting agendas speakers and meeting materials.
• Organize strategic planning sessions and other company meetings.

Strategic Planning & Operations

• Track strategic planning initiatives deadlines and follow-up items.
• Maintain executive tracking tools and operational dashboards.
• Help coordinate implementation of company initiatives.
• Manage special projects that support company operations and leadership.
• Help keep operational priorities moving forward across multiple teams.

Communications & Documentation

• Prepare weekly operations updates.
• Draft edit and proofread executive communications policies meeting summaries and other business documents.
• Maintain operational documentation and ensure company resources remain current.
• Coordinate document reviews and updates.
• Facilitate clear professional communication among executives managers and staff to ensure alignment and keep initiatives moving forward.

Administrative Support

• Assist with confidential administrative responsibilities.
• Maintain organizational charts and other leadership resources.

Research & Continuous Improvement

• Research and evaluate AI and other technology solutions to improve operational efficiency.
• Evaluate business processes and recommend improvements.
• Stay informed on industry trends and best practices through research and professional development.

Qualifications

• 5 years of executive support experience preferably supporting senior executives or leadership teams.
• Bachelors degree in Business Administration Communications Management or a related field preferred or an equivalent combination of education and relevant executive support experience.
• Exceptional organizational and project management skills with the ability to manage multiple priorities and consistently follow through on commitments.
• Exceptional business writing editing and proofreading skills with the ability to produce polished executive-level communications policies meeting summaries and other business documents.
• Strong business acumen and an understanding of how organizations operate with the ability to connect day-to-day responsibilities to broader company goals.
• Excellent judgment and discretion when handling confidential and sensitive information.
• The ability to anticipate needs identify potential issues and proactively develop solutions rather than simply responding to requests.
• Exceptional verbal communication and interpersonal skills with the confidence and professionalism to build trust and communicate effectively with executives managers and staff at all levels of the organization.
• Strong follow-up and communication habits ensuring commitments action items and important information are communicated clearly and consistently.
• A proactive detail-oriented mindset with exceptional critical thinking and problem-solving skills.

Why Hart & Hickman

At H&H we believe our people are our greatest asset. We invest in our employees through professional development mentorship collaboration and opportunities to make a meaningful impact. Youll work alongside an experienced and receptive leadership team that values initiative continuous improvement and new ideas.

We offer competitive compensation an excellent benefits package a collaborative work environment and the opportunity to play an important role in helping our company continue to grow and succeed.