Executive Assistant Public Health

The Executive Assistant Public Health provides advanced administrative support for the Executive Director of Public Health performing complex tasks independently including calendar management high-level communications research and project coordination. Serve as a liaison with internal departments public officials boards and external stakeholders. Exercise judgment in prioritizing work solving problems and handling sensitive information.

SCHEDULE:

This full-time standard position operates on our 4-day work week Monday-Thursday (4-10 hour days) and can expect to work a hybrid schedule with a minimum of 3 days per week in office depending on business needs.

COMPENSATION:

Hiring Range: $78000.00 $89000.00 USD Annual

Compensation will be determined based on education experience and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical dental and vision insurance; paid time off and holidays includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information clickherefor our Total Rewards summary.

ESSENTIAL DUTIES:

• Manage complex andfrequentlychanging executive priorities and prioritize competing requestsanticipatescheduling conflicts and adjust plans correspondence and respond on behalf of the executive.
• Coordinate high-level meetings including agenda development packet preparation andaccuraterecording of minutes.
• Research compile and analyze information from multiple sources to prepare reports briefings and recommendations for executive decision-making.
• Draft edit andfinalizecomplex correspondence policies presentations and official communications including social media outreach ensuring clarity tone and alignment with organizational priorities.
• Act as a central liaison between the executives office and other county departments elected officials partner agencies and the public. Facilitate communication and resolve issues. Develop andmaintainrelationships with internal and external stakeholders.
• Manage andmonitorkey projects initiatives and track progressidentifypotential delays and provide regular status updates and reminders.
• Handle sensitive confidential and politically sensitive information with discretion; exercise sound judgment in managing access and dissemination. Maintain confidentiality across all communication tools.
• Develop and implement solutions to enhance effectiveness and efficiency within the Executive Directors office.
• Ensure compliance with applicable laws regulations public records requirements and organizational audits and reporting requirements.
• Coordinate travel conferences and official events including detailed itinerarieslogistics protocol considerations and cost tracking for Executive Director.
• Other duties as assigned.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the you are reading this and hesitating to clickapply for that reason we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: High School Diploma or equivalent
• Experience: Five (5) years of work-related experience
• Certifications/Licenses: N/A
• Note an equivalent combination of education and experience is acceptable

Preferred Knowledge Skills and Abilities:

• Bilingual in Spanish and English
• Preferred experience in administrative support role within an executive office
• Experience with Microsoft Office Software
• Experience with Workday
• Experience with Canva or other design software/programs

ADDITIONAL JOB INFORMATION:

• Criminal History and MVR Background Checks are required for every position.
• Offer of employment is contingent upon successful completion of criminal history motor vehicle report education verification and/or references.
• A valid Colorado drivers license is required for positions that drive on County Business in either a county or personal vehicle shall have a Colorado Drivers license within 30 days of hire or beginning to serve as an intern or volunteer.
• In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
• All Jefferson County Employees must apply through their internal profile.

Accommodations Statement:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications interviews or other hiring-related accommodations contact . This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply.

All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

• A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin and applicants are contacted directly by the hiring team if selected. To view the status of your application please log into your candidate portal.

For more details on the recruitment process please visit: Contact the Jefferson County Recruitment Team at or