Executive Assistant, Provost and Vice President for Academic Affairs (1272)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Executive Assistant Provost and Vice President for Academic Affairs (1272)
Pocatello - Main
NOT eligible for remote work on-campus position
Priority Date: September 27 2026

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

The Executive Assistant to the Provost and Vice President for Academic Affairs serves as a trusted executive partner who provides the high-level coordination communication and administrative support necessary for the Provost to lead Idaho State Universitys academic enterprise effectively. Reporting to the Director of Operations this position implements and supports the operational priorities of the Office of Academic Affairs while ensuring the Provosts Office remains focused on institutional leadership strategic initiatives and academic excellence.

This role extends well beyond traditional administrative support. The Executive Assistant exercises sound judgment anticipates executive needs and manages a wide range of complex and confidential responsibilities in a dynamic fast-paced environment. Working closely with the Director of Operations the Executive Assistant executes established operational processes coordinates executive activities and serves as a key point of connection between the Provosts Office and internal and external stakeholders.

The successful candidate is an experienced executive support professional who understands that exceptional executive assistance is built on anticipation organization discretion and trusted relationships. The successful candidate will thrive in an environment where priorities shift quickly competing demands require thoughtful coordination and professionalism discretion and exceptional communication are essential. Through outstanding executive support and attention to detail the Executive Assistant helps ensure the Office of Academic Affairs remains responsive organized and focused on advancing the Universitys mission.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Working under the direction of the Provost and Vice President for Academic Affairs the Executive Assistant provides executive-level coordination and administrative support across five primary areas of responsibility:
- Executive Leadership Support
- Executive Communication and Relationship Management
- Academic Affairs Coordination
- Executive Office Coordination
- Confidential Executive Administration
*A more detailed description of these areas will be provided to candidates selected for an interview.

Minimum Qualifications

• Bachelors degree from an accredited institution or equivalent combination of education and related experience.
• At least five (5) years of progressively responsible experience supporting executive or senior leadership in a complex organization.
• Demonstrated ability to exercise sound independent judgment initiative and strict confidentiality when managing sensitive matters.
• Superior organizational time-management and multi-tasking skills with a proven track record of meeting tight deadlines.
• Excellent interpersonal and written communication skills across all institutional stakeholders.
• Advanced proficiency in Microsoft Office Google Workspace and enterprise administrative tools.

Preferred Qualifications

• Experience providing executive-level support in higher education.
• Experience working within a multi-campus organization.
• Familiarity with faculty personnel processes shared governance or academic administration.
• Experience coordinating executive meetings board meetings accreditation activities or other high-level institutional events.
• Experience supporting executive projects through administrative coordination and implementation.

You must submit your CV/resume cover letter and list ofthree (3) professional references including current contact information. Thisposition will remain open until it is filled; however priority considerationwill be given to applications received on or before September 27 2026. Salary will be between $60000 and $65000 per yearcommensurate with education and experience. Benefits include comprehensivehealth dental and vision; life insurance; disability plan; employee assistanceprogram (EAP); excellent retirement options and company contribution; andgenerous paid time off/sick leave accrual. All offers of employment areconditional pending the successful completion of a background investigationprovided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2807
Type: Working 12 months per year
Position: Non-classified Staff
Division: Office Of Academic Affairs

Idaho State University is an Equal Employment Opportunity employer including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact (TTY/TTD: 711) or

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

IC