Executive Assistant President CFO

Company Overview

Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across United States and conjunction with Unified Door & Hardware Group (UDHG) a premier provider of commercial door frame and hardware solutions FBM supports a broad range of construction and architectural projects nationwide.

Together FBM and UDHGs 8000 Team Members are committed to operational excellence innovation and employee development. By combining scale specialty expertise and a customer-first mindset we deliver high-quality products and services to contractors builders and project teams across diverse markets. As the organization continues to grow and evolve following the recent acquisition by Lowes we are investing in strong forward-thinking talent to support our long-term success.

Position Overview

The Executive Assistant plays a critical role in providing high-level confidential administrative support to senior executives. This position requires strong organizational capability proactive communication sound judgment and the ability to operate with discretion. The Executive Assistant manages complex calendars coordinates travel prepares presentations and reports supports board-related activities and serves as a key liaison between executives and internal/external stakeholders.

This role requires the ability to prioritize anticipate needs respond quickly and maintain a high level of professionalism in a fast-paced environment.

We are currently seeking an experienced highly organized and service-oriented Executive Assistant to support our President and Chief Financial Officer (CFO) and select members of the Executive Leadership Team at our Santa Ana CA headquarters.

• Provide direct administrative support to the President CFO and other assigned executive leaders
• Manage complex calendars schedule meetings coordinate logistics and resolve conflicts proactively
• Coordinate travel prepare itineraries and manage expense reports
• Maintain advanced awareness of executive priorities ensuring leaders are prepared for meetings presentations and commitments
• Handle confidential information with the highest degree of discretion and judgment

• Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
• Draft edit and prepare correspondence memos presentations and reports
• Build positive professional relationships across departments and functional areas within FBM

• Assist executives with special projects cross-functional initiatives and follow-up actions
• Track deadlines deliverables and milestones to ensure items remain on schedule
• Support creation and refinement of presentations dashboards and executive briefings

• Organize and maintain executive files documents and associated systems
• Ensure professional meeting preparation including agendas minutes and action item tracking
• Anticipate needs and proactively strategize to optimize executive time and effectiveness
• Provide backup support to other administrative team members as required

• Partner closely with the Lowes Executive Team EAs to coordinate calendars and schedule meetings involving the President and senior leadership
• Coordinate with the Lowes Aviation team to arrange executive travel for:
  • Board of Directors meetings
  • Quarterly Earnings meetings
  • Executive Leadership Team (ELT) meetings
  • Other executive travel as required
• Serve as the primary point of contact between FBM and Lowes executive offices ensuring seamless communication and coordination

• Plan and execute meetings training sessions and special events held at the Home Office
• Coordinate Regional Vice President (RVP) meetings and events
• Support District Manager (DM) meetings leadership summits and training programs
• Manage venue logistics catering audiovisual requirements room setup attendee communications and event materials
• Serve as the on-site coordinator to ensure events run smoothly and provide a positive experience for attendees
• Plan and execute the annual leadership conference FBM University serving as the liaison between the hotel event management company and leadership team
• Manage the event preparation timeline leadership meetings and action items for participating teams
• Coordinate event communications contracts and travel between FBM and the event management company
• Travel is required once a year for this event in early spring

• In this role there may be special projects or other job duties assigned
• Work with the Lowes Sports & Partnership team to support partnership-related activities
• Standard work hours begin at 8:30 a.m. The President begins his day around that time and relies on administrative support upon arrival
• Prepare the Presidents coffee each morning as part of his daily routine
• Coordinate and order lunch for the executive team daily ensuring meals arrive in time for the team to eat by 11:15 a.m. including confirming attendees and placing orders in advance
• Coordinate with Home Office staff for executive conference and executive kitchen needs
• Provide extensive personal executive support for the President including planning personal and family travel researching destinations booking flights hotels restaurants activities and managing other personal requests as needed

• Bachelors degree preferred
• 5 years of experience supporting C-suite or senior executives preferably in a mid-size or large organization

• Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
• Strong written verbal and interpersonal communication capabilities
• High proficiency in Microsoft Office (Word Excel PowerPoint Outlook); experience preparing executive-level presentations
• Maintain a strong working knowledge of Microsoft Teams including scheduling and managing virtual meetings. This role is responsible for coordinating and running the companys quarterly Town Hall meetings including managing presenters monitoring attendee participation troubleshooting technical issues and ensuring a seamless experience for all participants. Demonstrated ability to act with discretion confidentiality and sound judgment
• Strong problem-solving capability and meticulous attention to detail
• Ability to work independently collaboratively and under minimal supervision
• Adaptability to changing priorities and deadlines in a fast-paced business environment

• Occasional evening or weekend work may be required
• Ability and willingness to work overtime as business needs dictate
• Travel up to 5%
• Commitment to FBMs core values: Safety Customer Focus Teamwork Integrity & Honesty and being a Company of Choice for employees and customers

The listed pay range reflects the expected base rate for this position. Within the range individual pay may vary based on experience qualifications and work location within state. This is a full-time position with competitive pay and benefits.

• Base: $35.00 - $50.00 per hour
• Bonus: 10% Target Bonus
• Total Compensation (Base Bonus): The successful candidate could reasonably expect a Total Compensation Package in the range of $75000 - $95000
• Equity: This role is not eligible for equity opportunities awards or grants

At FBM were committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work. Our excellent package includes:

• Medical Dental and Vision plans with leading national providers
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Company Provided Basic Life and Accident Death & Dismemberment (AD&D)
• Voluntary Life and Accidental Death & Dismemberment (AD&D)
• Critical Illness Hospital Indemnity Accident Coverage
• Legal Insurance Plan
• Paid Time Off (PTO) & Paid Company Holidays
• 401(k) plan with generous company match

Equal Opportunity Employer

Foundation Building Materials is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are made without regard to race color religion sex pregnancy (including childbirth breastfeeding or related medical conditions) sexual orientation gender identity or expression national origin age disability status genetic information veteran status or any other characteristic protected by federal state or local law.

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed please contact Human Resources at .

Posting Period

This job will be posted for at least 5 days starting on the initial post date reflected above.