Executive Assistant

Avenue5 is a growing and we are in search of an executive assistant to join our dynamic team of Fivers!

About Us

We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant inclusive make-it-happen culture where we:

• Listen to our associates recognize them and give them room to grow
• Invest in our associates to help them become the best version of themselves
• Approach every important decision with our associates in mind
• Celebrate our associates successes and encourage them to raise the bar even highe

The executive assistant/office manager oversees the day-to-day business activities of one or more assigned executives. The role is a critical support position and acts as the key liaison among associates suppliers and clients with the assigned executive(s). In addition this position is responsible for managing the office operations and insuring processes are streamlined and aligned with the allocated budget.

Primary Responsibilities and Objectives

Provide professional administrative support for executive level associates to include research preparing statistical reports handling information request

Maintain and manage busy calendars and respond to copious meeting requests that require frequent re-prioritization

Anticipate potential scheduling conflicts and proactively address them accordingly. Present a polished demeanor and communication style both verbal and written to prospects clients associates and suppliers.

Arrange internal and external meetings including lodging and meeting accommodations for large and small groups

Handle sensitive business matters and confidential information with discretion tact and diplomacy

Provide general project management assistance including maintenance and upkeep of action plans and timelines scheduling meetings and interfacing with project groups as needed

Produce PowerPoint presentations organizational charts word documents and excel spreadsheets

Monitor and manage correspondence from management associates clients suppliers and potential investors

Coordinate travel arrangements and expense reports

Manage inventory of all office supplies

Perform other duties as assigned

Education and Experience

High School diploma is required. Bachelors degree is preferred.

Three to five years of experience in a professional office environment supporting executives at senior vice president level and above is required

One to two years of experience in Concur is required

One to two years of property management experience is preferred

One to two years of experience in Salesforce and Yardi is preferred

Skills and Requirements

Advanced level knowledge with Microsoft Office Suite including Outlook Word PowerPoint and Excel skills; expert level certification preferred

Strong interpersonal skills to communicate with all levels of management effectively and sensitively

Excellent written and verbal communication skills

Sensitivity to confidential matters is required

Attention to detail and highly organized

Strong communication skills

Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned

Scheduling

Required to maintain a regular schedule which may require working overtime weekends and non- traditional holidays

Full-time in office

Environment

Exposure to environment typically found in an office building

Exposure to hot cold wet humid or windy conditions (temperatures may vary depending on the weather in the different regions)

Exposure to noise vibrations atmospheric conditions as well as working in confined or restricted spaces

Potential exposure to communicable diseases through frequent contact with public

Possible exposure to short-tempered or aggressive people

Potential exposure to chemicals electrical shock heights mechanical parts or machines and fire

Physical Requirements

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions. These functions include but are not limited to:

Ability to lift push and pull up to 25 pounds

Hearing and visual ability to observe and detect signs of emergency required

Must be able to sit stand reach bend and stoop for extended periods of time

Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately loudly or quickly.

Perceiving the nature of sounds at normal speaking levels with or without correction

Ability to receive detailed information through oral communication and to make the discriminations in sound

Visual requirements including color depth perception and field vision

Ability to compare copy coordinate synthesize negotiate communicate and instruct

Ability to tolerate stressful situations

Ability to work under minimal to moderate supervision

This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.

Diversity

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status sexual orientation gender identity or expression marital status genetic information or any other characteristic protected by law.