Executive Assistant

• Provide administrative support to division leadership and staff ensuring continuity of operations and compliance with applicable policies and procedures.
• Manage leadership calendars; schedule meetings briefings interviews and other events; and coordinate associated logistics.
• Serve as a primary point of contact for leadership employees and external stakeholders facilitating communication and tracking action items.
• Answer and route telephone calls and respond to routine inquiries on behalf of leadership.
• Coordinate travel arrangements and process travel authorizations and vouchers in the Defense Travel System (DTS).
• Prepare review and distribute formal correspondence in accordance with the Navy Correspondence Manual.
• Prepare meeting agendas record minutes and track follow-up actions.
• Support timekeeping processes by running reports identifying discrepancies and ensuring accurate labor charging and approvals.
• Process personnel actions employment verifications onboarding documentation and other personnel-related administrative activities.
• Coordinate training and workforce development activities including course administration training records management and instructor support.
• Maintain staff directories seating charts organizational records and other administrative files.
• Process office supply and procurement requests through approved systems track orders and provide status updates.
• Maintain reports metrics and records to support organizational readiness compliance and workforce management.
• Audit organize and maintain administrative personnel and training files.
• Provide backup administrative support and assist with special projects as assigned.

• Active Secret Clearance.
• Associate degree in any field or equivalent combination of education training or additional relevant work experience.
• 2 years or more of administrative secretarial executive assistant or related experience.
• Experience managing calendars scheduling meetings and coordinating administrative activities.
• Proficiency with Microsoft Office Suite including Outlook Word Excel Teams and SharePoint.
• Strong organizational communication and customer service skills.
• Ability to handle sensitive and confidential information with discretion.

• Experience supporting timekeeping payroll or labor reporting functions.
• Experience supporting DoD Navy NAVSEA or other federal government organizations.
• Experience with personnel actions onboarding and human resources support functions.

The compensation for this position: $24.00-$25.00 hourly


More about DT Professional Services:

Were looking for driven individuals to contribute to our talented & innovative team! At DT Professional Services we offer insurance benefits that include medical dental and vision coverage life insurance long & short-term disability 401(k) retirement plans (with employer match) tuition & certificate reimbursement along with paid time off (vacation/sick/holidays). We are happy to to offer growth opportunities for you to grow in your career - your success is our success!

DT Professional Services is a HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013 we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development project & program management mobile & cloud computing services.

Our Mission is to provide cutting-edge customer-oriented technology solutions that maximize value drive engagement and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration career growth and building lasting relationships with our employees.