Executive Assistant & Office Manager

Ondas is a Nasdaq-traded U.S. technology company building advanced autonomous systems for defense national security and commercial customers. The global company operates at the intersection of defense tech and autonomy. Ondas values and rewards drive curiosity velocity and execution.

Position Overview

Ondas Inc. is seeking a highly organized service-oriented Executive Assistant & Office Manager to support the West Palm Beachbased C-suite and oversee day-to-day office operations. This role combines executive assistant responsibilities (calendar management travel meetings communications) with hands-on office management and facilities coordination. The ideal candidate thrives in a fast-paced environment enjoys wearing multiple hats and takes pride in creating a professional welcoming and well-run office for a high-velocity leadership team.

What Youll Do

Executive & C-Suite Support

• Provide administrative support to the CEO and other West Palm Beachbased C-suite leaders.
• Manage complex calendars schedule meetings across time zones and handle last-minute changes.
• Coordinate meeting logistics room setup agendas materials and follow-up on action items.
• Arrange domestic and international travel including itineraries accommodations and ground transportation.
• Draft and manage routine correspondence meeting notes and administrative documents.
• Serve as a primary administrative point of contact for executives with internal and external stakeholders.

Office Management & Facilities

• Own the setup organization and day-to-day management of the West Palm Beach office.
• Act as the main point of contact for building management landlords and service vendors.
• Oversee office supplies equipment mail and deliveries kitchen/common areas and general workspace readiness.
• Coordinate repairs maintenance access and other facilities-related needs.
• Support on-site logistics for new hires visitors candidates board members and partners.
• Help plan and execute in-office events leadership meetings and team gatherings.

Administrative Operations

• Process expenses invoices purchase requests and approvals accurately and on time.
• Maintain organized records files contact lists and other administrative documentation.
• Identify practical improvements to office organization and administrative workflows.

What You Bring

Required

• Bachelors degree or equivalent practical experience.
• 5 years of experience supporting senior executives preferably at the C-suite level.
• Experience managing office operations facilities coordination or office management.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Exceptional organizational time-management and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism reliability and responsiveness.

Preferred

• Experience supporting multiple executives simultaneously.
• Experience helping launch organize or scale a corporate office environment.
• Advanced proficiency with Microsoft Office and collaboration tools (e.g. Teams).
• Experience coordinating travel vendors and logistics in a fast-paced or high-growth setting.

Key Competencies

• Strong attention to detail and follow-through.
• Service-minded no task too small attitude.
• Ability to remain calm and effective under pressure and shifting priorities.
• Sound judgment and discretion.
• Adaptable resourceful and proactive.
• Strong interpersonal skills and a collaborative team-focused approach.

Work Arrangement

This is an on-site role based in our West Palm Beach FL office. Regular in-person presence is essential for executive support and office management responsibilities.

Encouraging all strong candidates

Great candidates may not check every box. Applicants with relevant experience exceptional academic credentials extreme growth potential or a genuine interest in defense tech are encouraged to apply.

Ondas offers high-impact work supporting defense and national security customers a lean and collaborative team and a culture that values diverse perspectives and professional growth. Ondas is an Equal Opportunity Employer; protected veterans and individuals with disabilities are encouraged to apply and all qualified applicants will be considered.

Compensation

The base salary range for this Executive Assistant & Office Manager position is $90000 $110000 per year. This range represents the good-faith estimate of the salary Ondas reasonably expects to pay for this role at the time of posting. The final base salary offer will be determined based on job-related factors such as relevant experience skills qualifications and internal equity.