Executive Assistant & Office Manager (Onsite NYC)

Location

New York City USA (100% Onsite)

Salary

Competitive Salary

About the Opportunity

A fast-growing startup ecosystem organization is seeking an Office Manager & Executive Assistant to support daily office operations and provide direct executive support to leadership. This is an exciting opportunity to work alongside founders entrepreneurs and high-performing professionals in a dynamic and fast-paced environment.

Key Responsibilities

Office Management

• Maintain a professional organized and welcoming office environment
• Manage office supplies snacks beverages and kitchen inventory
• Ensure meeting rooms and common areas are always ready for guests and internal meetings
• Handle incoming mail deliveries and package coordination
• Liaise with vendors building management cleaning services and other external providers
• Manage booking schedules for shared office spaces and resources
• Support day-to-day operational needs across the team

Executive Assistant Support

• Manage leadership calendars scheduling and meeting coordination
• Arrange domestic and international travel accommodations and itineraries
• Assist with administrative tasks appointments and personal errands when required
• Track action items deadlines and follow-up activities
• Support inbox management document preparation and research tasks
• Coordinate logistics for meetings visitors and external stakeholders

Must-Have

• Proven experience in Office Management Executive Assistant Administrative Support or similar roles
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to prioritize effectively
• Excellent communication and interpersonal skills
• Ability to work independently and proactively solve problems
• High level of professionalism discretion and emotional intelligence
• Willingness to work fully onsite in New York City

Preferred Qualifications

• Experience in startups coworking spaces hospitality events or similar fast-paced environments
• Experience supporting founders executives or leadership teams
• Comfortable working in highly collaborative teams
• Interest in startups entrepreneurship innovation or emerging technologies

Ideal Candidate

You thrive in high-energy environments enjoy supporting ambitious teams and take ownership of tasks without requiring constant direction. You are resourceful detail-oriented and enjoy helping an organization operate smoothly and efficiently.

Why Join

• Work closely with successful founders entrepreneurs and industry leaders
• Gain exposure to a wide range of innovative startups and emerging technologies
• Join a high-performance team where your impact is visible and valued
• Build a powerful professional network and accelerate your career growth
• Opportunity to develop broad operational executive support and business management skills

Work Arrangement

• Full-time
• 100% Onsite in New York City
• Relocation candidates may be considered