Executive Assistant Office Management

TIC Solutions is seeking an Executive Assistant - Office Management to provide high-level administrative support to designated C-suite executives while overseeing the day-to-day operations of our Houston office.

This role combines proactive executive support with hands-on office management.

The successful candidate will anticipate needs manage competing priorities exercise sound judgment and maintain confidentiality while creating a welcoming organized and professional workplace.

• Provide proactive administrative support to designated C-suite executives helping them manage their time priorities and commitments effectively.
• Manage complex calendars coordinate appointments and resolve scheduling conflicts with sound judgment and attention to business priorities.
• Coordinate executive meetings including scheduling preparing agendas compiling and distributing materials recording minutes and tracking follow-up items.
• Prepare and edit correspondence reports presentations and other documents with accuracy and professionalism.
• Coordinate business travel including transportation accommodations detailed itineraries and changes as needed.
• Prepare and submit executive expense reports.
• Organize information and maintain contact lists and records to support timely access and follow-through.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle sensitive and confidential information with discretion.

• Welcome visitors and employees serving as the professional first point of contact and addressing day-to-day office requests.
• Oversee daily office operations maintaining an organized clean and professional workplace.
• Serve as the primary contact for building management and office vendors; coordinate maintenance repairs and service requests through resolution.
• Manage vendor relationships track contract renewals and service performance and ensure compliance insurance and safety requirements are met.
• Coordinate office layouts seating assignments workspace moves and office access/security systems obtaining approvals as required.
• Order and replenish office kitchen and emergency supplies; coordinate equipment maintenance and obtain spending approvals as required.
• Keep conference rooms common areas the kitchen and storage spaces organized and ready for use.
• Coordinate onboarding logistics including workspace setup supplies and welcome materials.
• Plan office events team lunches celebrations holiday activities and employee engagement initiatives; assist with larger company events and conferences as needed.
• Manage incoming and outgoing mail packages and deliveries.
• Coordinate meeting room setup catering refreshments and cleanup; ensure audiovisual and videoconferencing equipment is ready and work with IT to resolve issues.

• Support executive and company initiatives through research information gathering document preparation and coordination.
• Perform other related duties as assigned.

• At least five years of relevant administrative experience including experience supporting C-suite executives.
• Experience coordinating office operations facilities vendors or workplace services.
• Strong proficiency in Microsoft Office particularly Outlook Word Excel and PowerPoint.
• Excellent organizational and time-management skills with the ability to balance executive priorities and daily office needs.
• Ability to work independently anticipate needs and deliver accurate thorough work with minimal direction.
• Demonstrated discretion sound judgment and professionalism when handling confidential information.
• Strong written and verbal communication skills and the ability to work effectively with executives employees vendors and external contacts.
• Exceptional attention to detail follow-through and problem-solving skills.
• A proactive adaptable and service-oriented approach in a fast-paced environment.

• Associate degree or higher in Business or related field; desired but not required.
• Experience supporting multiple senior executives.
• Experience supporting executives within a public company.
• Proficiency with OneDrive and SharePoint.

At TIC Solutions we do work that matters. As a leading provider of critical asset integrity and engineering solutions we help keep essential industries operating safely reliably and efficiently across North America and beyond. From infrastructure and energy to industrials and renewables our work supports the communities where we live and work every day.