Executive Assistant

About Scholastic

Scholastic Corporation is the worlds largest publisher and distributor of childrens books reaching approximately 120000 schools and tens of millions of educators students and families annually. Through a unique combination of Trade Publishing Book Fairs and Book Clubs Scholastic operates one of the most powerful childrens reading ecosystems in the world.

The Childrens Book Group (CBG) integrates Scholastics Trade Publishing Book Fairs and Book Clubs businesses bringing together publishing marketing and school-based distribution to connect stories with young readers.

Job Summary

The Executive Assistant to the Chief Marketing Officer plays a critical role in supporting the marketing organizations effectiveness and operational excellence. This position provides high-level executive support while helping to coordinate marketing leadership operations across a large fast-moving marketing team.

The ideal candidate is highly organized proactive and solutions-oriented with the ability to anticipate needs manage competing priorities and operate professionally and discreetly. This individual will serve as a trusted partner to the CMO helping manage executive time facilitate leadership team operations and ensure the smooth day-to-day functioning of the marketing department.

This hybrid role encourages 23 days per week in the New York office along with additional onsite support for key meetings leadership events and department initiatives. The Executive Assistant will also serve as a central point of contact for the marketing organization within the NYC office.

Key Responsibilities

Executive Support
Provide high-level administrative and operational support to the Chief Marketing Officer and additional marketing leaders as directed.
Manage a complex and dynamic executive calendar prioritizing meetings and commitments to align with business objectives and leadership priorities.
Serve as a primary liaison between the CMO and internal and external stakeholders helping coordinate communication and manage inbound requests.
Prepare briefing materials agendas and presentations to ensure the CMO is fully prepared for meetings events and key engagements.
Coordinate domestic and international travel logistics including itineraries accommodations and expense reporting.
Approve T&E and other expenses on behalf of CMO and designated marketing leaders.
Support day-to-day executive needs during in-office workdays including meeting logistics and hospitality coordination.

Leadership Team Operations
Support the planning and coordination of Marketing leadership team meetings including agenda preparation materials coordination and follow-up tracking.
Collaborating with the Marketing Operations team ensure key initiatives and action items are documented and communicated across leadership stakeholders.
Coordinate meetings with C-Suite Corporate and Executive Leadership
Assist with preparation and logistics for leadership off-sites strategy sessions and special initiatives.

Project and Operational Coordination
Assist with the coordination of cross-departmental projects and initiatives led by the CMO or marketing leadership team.
Track deadlines follow-ups and deliverables to help ensure projects move forward efficiently.
Support the organization and management of key documents presentations and shared resources used by the marketing leadership team.

Office and Workspace Coordination
Serve as a primary point of contact for the marketing organization within the NYC office.
Manage incoming mail and packages and coordinate distribution.
Oversee office supplies marketing promotional merchandise and inventory management.
Help maintain a welcoming organized office environment partnering with building management as needed.
Greet and assist visitors and employees during in-office days.

Events and Team Support
Assist with the planning and execution of marketing events leadership meetings and internal gatherings.
Provide on-site support during major meetings presentations and team events.
Coordinate employee recognition initiatives and internal team celebrations in partnership with leadership and other executive assistants.

Confidentiality and Professionalism
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Represent the CMO and the marketing organization with strong judgment diplomacy and emotional intelligence.

Qualifications
Bachelors degree in Business Administration Marketing or related field preferred.
35 years of experience supporting senior executives (C-suite or VP level preferred).
Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills with attention to detail.
Demonstrated ability to anticipate executive needs and proactively solve problems.
High degree of professionalism discretion and confidentiality.
Proficiency in Microsoft Office Suite Google Workspace Airtable and modern collaboration tools.
Comfortable working in a hybrid office environment with on-site presence when leadership is in the office

The salary range for this position is $80000 to $100000 annually.

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race religion color sex pregnancy national origin marital status sexual orientation gender identity or expression age non-disqualifying physical or mental disability or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further all personnel actions (such as compensation tuition aid benefits transfers promotions and dismissals company-sponsored training social and recreational programs) shall be administered without discrimination.

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