Executive Assistant

Latham & Watkins is one of the worlds leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people commitment to innovation and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best and work with the best this is where you belong.

The Executive Assistant is an integral part of Lathams Workplace Experience and Global Real Estate team. This role will be responsible for providing dedicated administrative support to the Chief Officer within the Workplace Experience department with primary responsibility for managing their schedule travel and expenses while managing the Chief Officers calendar including scheduling across multiple time zones resolving conflicts and helping prioritize time effectively. The Executive Assistant will also support department directors and the senior leadership team while assisting with department-wide administrative coordination communications and special projects. This role will be located in our New York office.

Other key responsibilities include:

• Coordinating all travel logistics for the Chief Officer including booking flights hotels ground transportation and managing itinerary changes with speed and accuracy
• Managing expense submissions receipt tracking and reconciliation on behalf of the Chief Officer in a timely manner
• Supporting the Senior Administrative Manager with administrative coordination including organizing meetings planning off-sites and handling other operational logistics
• Handling highly confidential and sensitive information with the utmost discretion and maintaining trust across all levels of the organization
• Working with people across the firm using good judgment tact and discretion to keep coordination on track
• Protecting and maintaining any highly sensitive confidential privileged financial and/or proprietary information that Latham & Watkins retains
  

Wed love to hear from you if you:

• Possess a proven ability to handle highly confidential and sensitive information with absolute discretion and trustworthiness
• Demonstrate a strong professional presence and emotional intelligence with the ability to adapt communication styles and lead with empathy in professional settings
• Exhibit strong written and verbal communication skills with the ability to prepare polished communications and presentation materials for senior leaders and executive audiences
• Exhibit a demonstrated ability to handle sensitive interpersonal situations with maturity tact and sound judgment

And have:

• A high school diploma or equivalent
• A bachelors degree preferably
• A minimum of four (4) years of experience in executive or administrative support
• Experience at a professional services or law firm preferably
• Experience supporting C-suite or senior leadership in a fast-paced high-stakes environment preferably

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Lathams comprehensive benefit program which includes:

• Healthcare life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services mindfulness and resiliency medical resources well-being events and more)
• Professional development programs
• Employee discounts
• Affinity groups networks and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including but not limited to hair texture and protective hairstyles) color religion sex age national origin sexual orientation gender identity veteran status (including veterans of the Vietnam era) gender expression marital status or any other characteristic or condition protected by applicable statute.

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