Executive Assistant

Its More Than a Career Its a Mission.

Our people are the foundation of our success. By joining our growing team at Sarah Cannon Research Institute (SCRI) a subsidiary of McKesson you will have the opportunity to become part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who have a desire to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.

Our Mission

People who live with cancer those who work to prevent it fight it and survive it are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research SCRI is redefining cancer care around the world.

Performs executive duties for AVP VP or Executive while maintaining the strictest confidentiality and utmost discernment.

Duties include but are not limited to:

• Maintain strictest confidentiality at all times and in all situations.

• Provides proactive support taking initiative to ensure smooth workflow and efficiency. Performs special projects as requested by AVP VP or Executive(s).

• Actively engages with the support community including attending meetings events and professional development opportunities.

• Communicates and escalates unresolved issues to Executive leaders.

• Supports 1-4 AVP VP or Executive leaders.

• Performs complex administrative duties including but not limited to maintaining AVP VP or Executives CV responding on behalf of Executive when necessary composing correspondence and coordinating resources across corporate functions.

• Coordinates all aspects of domestic and international travel for AVP VP or Executive(s).

• Manages large departmental events such as All Hands. Delegates assignments to support colleagues (under the leadership of the AVP VP or Executive). Coordinates travel catering agenda and details of departmental events.

• Partners with AVP VP or Executive(s) HR and Talent Acquisition to assist with recruiting selecting orienting and hiring new support community colleagues.

• Serves as a mentor and trainer for new support colleagues within the department. Facilitates job shadowing training and onboarding of newly hired support colleagues.

• Manages and ensures appropriate administrative coverage within the department.

• Takes the lead on other support community resources (i.e. document library SharePoint maintenance etc.).

• Develops and maintains the roles and responsibilities for administrative support throughout the company.

• Maintains corporate policies related to administrative functions under the guidance of Executives.

• Ensures completion and submission of Conflict of Interest (COI) disclosures for AVP VP or Executives events publications abstracts etc.

• Uploads applicable contracts into Conga for institutional review by legal team; facilitates correspondence between legal internal and external stakeholders and Executive to ensure contracts are executed before AVP VP or Executive engagement and to ensure compliance.

• Submits eSAF and ServiceNow tickets on behalf of AVP VP or Executive(s) as needed.

• Delegate access for AVP VP or Executives Workday ADP Timekeeping and ServiceNow.

• Tracks and records AVP VP or Executives billable time for contracted activities; corresponds with finance team during the invoicing process as needed.

• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections if needed until the report is approved for payment.

• Maintains and updates AVP VP or Executives presentations as needed ensuring accuracy professionalism and attention to detail.

• May assist with proofreading editing and submitting manuscripts abstracts articles and other publications including interview transcripts.

• Liaison between internal and external stakeholders to schedule and support meetings (onsite and virtual).

• Coordinates complex executive meetings using sound judgment to prioritize the Executives time.

• Reviews AVP VP or Executives correspondence for urgent issues and escalates as needed.

• Schedules and hosts video conferences via Microsoft Teams and manages Conference Center reservations.

• Schedules and maintains AVP VP or Executives task list as requested.

• Coordinates membership renewal conference/meeting registration speaking engagements etc.

• Submits and facilitates IT tickets until completed and/or resolution of issue(s) is reached.

• Manages interview and onboarding processes for AVP VP or Executives Direct Reports including onboarding materials required system access(es) and necessary permissions.

• Attends meetings as assigned by AVP VP or Executive and reports on actions.

• Participates in educational activities and programs where appropriate.

• Manages Staples and Amazon business accounts for AVP VP or Executives needs.

Mandatory: The following are mandatory expectations of all SCRI employees.

• Practices and adheres to the Code of Conduct philosophy and Mission and Value Statement.

• During your employment with SCRI you will be routinely assigned training requirements. You are expected to complete any training assignments by the due date.

Knowledge: A body of information needed to perform tasks; May be obtained through education training or experience.

• Strong knowledge of general management principles and administrative processes.

• Ability to work collaboratively with senior executives and cross-functional teams effectively managing relationships and driving outcomes.

• Proactive problem-solving skills with the ability to identify issues and provide creative solutions.

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

Skills: The proficiency to perform a certain task.

• Extensive experience in a senior-level executive support role demonstrating a deep understanding of general management principles and organizational policies and procedures.

• Proven ability to handle complex administrative duties including composing correspondence coordinating resources and managing executive schedules.

• Excellent communication skills both written and verbal with exceptional grammar spelling and punctuation.

• Strong attention to detail and ability to maintain strict confidentiality.

• Proficient in using relevant software and tools including Microsoft Office suite and presentation software.

Abilities: An underlying enduring trait useful for performing duties.

• Ability to multitask in a fast paced high stress environment is essential.

• Ability to work effectively with staff and other internal and external sponsors and agencies.

Qualifications needed and preferred:

• Bachelor Degree completion is highly preferred however experience may be substituted for education

• 3 years relevant work experience in a related role utilizing MS Office products including Word Excel PowerPoint

• 3 years relevant work experience utilizing SharePoint Adobe and Concur is highly desired

• Experience multi-tasking in a fast-paced high stress environment is essential

• Ability to work effectively with staff and other internal and external sponsors and vendors

• Experience with organizational policies and procedures administrative procedures expense reports other financial reconciliations

This role is hybrid in our Nashville TN office.

Interested candidates should submit their application through Applications will be accepted through July 12th 2026. Please ensure all required materials are included as outlined in the posting.

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the worlds leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades SCRI is a leader in drug 2022 SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 850 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA in the past decade. SCRIs research network brings together more than 1300 physicians who are enrolling patients into clinical trials at more than 200 locations in 20 states across the U.S. Please click here to learn more about our research offerings.

We care about the well-being of the patients and communities we serve and that starts with caring for our people. Thats why we have a Total Rewards package that includes comprehensive benefits to support physical mental and financial well-being. Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves. For more information regarding benefits through our parent company McKesson please click here.

As part of Total Rewards we are proud to offer a competitive compensation package. This is determined by several factors including performance experience and skills equity regular job market evaluations and geographical addition to base pay other compensation such as an annual bonus or long-term incentive opportunities may be offered.

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKessons (or affiliated entities like CoverMyMeds or RxCrossroads) name in fraudulent emails job postings or social media light of these scams please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: .

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.