Executive Assistant

Who You Are

Youre a collaborative professional driven by the potential to make a meaningful impact in healthcare. The challenges of healthcare dont deter youinstead you see them as opportunities to find innovative solutions that benefit the partners people and communities we serve. Honest Healths commitment to purpose innovation communities and kindness resonates with you inspiring you to bring commitment creativity and compassion into your work. Youre ready to join a team focused on reimagining primary care for a healthier future that benefits all.

Does this sound like you Lets connect.

Who We Are

At Honest Health we believe in purpose and partnership to lead the transformation in primary care. Our team of healthcare experts and clinicians collaborates with a range of stakeholdersfrom health systems physician organizations and payers to providers practices and patients to deliver innovative solutions that elevate care control costs and support long-term health. Guided by our core values were creating a value-driven model that creates lasting benefits for everyone now and into the future.

For us thats just an Honest days work.

Your Role

As an Executive Assistant you will support the organization by partnering with the leaders of the respective team(s) to provide administrative and operations support while working to leverage the time of their executive(s) and laboring to facilitate movement in scheduling/tasks/projects toward the teams operational goals.

Primary Functions of the Executive Assistant Include:

• Maintain a high level of responsiveness and accessibility in a fully remote environment promptly addressing emails calls and messages from leaders and stakeholders and ensuring timely follow-up on all requests.

• Coordinate and manage complex executive calendars including meetings conference calls web presentations and long-range scheduling while resolving conflicts and projecting schedules at least 3 months in advance.

• Coordinate and manage executive travel arrangements in alignment with Honests travel and expense policies.

• Manage executive expenses in compliance with Honests expense and reimbursement policies.

• Facilitate clear concise and productive internal and external communication ensuring priorities and asks are well-defined and appropriate stakeholders are engaged.

• Gather and distribute meeting materials (e.g. agendas dashboards data points and updates) to leaders at least 48 hours in advance of meetings and discussions.

• Support administrative and operational projects affecting the team department and broader organization as needed.

• Compile information from various sources to create first drafts of presentations and documents for internal and external use ensuring alignment with Honests brand standards.

• Manage internal and external deliverables for supported executives by tracking deadlines following up with stakeholders and ensuring commitments are completed on time.
• Plan and execute company-wide events (e.g. Senior Leadership Team Summit) and team meetings or offsites including logistics coordination travel meeting space catering and thoughtful team-building activities while maintaining strong attention to cost-effectiveness and attendee experience.

• Maintain leaders internal and external Microsoft contacts.

• Support recruiting and onboarding efforts by coordinating candidate scheduling and travel and assisting with new colleague onboarding activities as needed.

• Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed.

• Support centralized operational and office management responsibilities across Honest in a remote environment including managing electronic mail distribution coordinating shipments (e.g. FedEx) ordering supplies and routing materials efficiently.

• Available for travel 1-2 times per year as needed

• Perform other related duties and responsibilities as assigned.

How You Qualify

You reviewed the Who You Are section of this job posting and immediately felt the need to read on. This makes you a match for our innovative culture. You accept things change quickly in a startup environment and are willing to pivot quickly on priorities.

• Bachelors degree in healthcare administration business or related field highly preferred; however 3 years of additional relevant experience demonstrated judgment and proven success in executive support environments are highly valued.

• 5 years of executive support business administration office management or project coordination experience in a fast-paced professional environment required; startup and/or healthcare industry experience preferred

• Prior experience supporting senior leaders and managing multiple competing priorities with limited supervision required

• PMI-approved Project Management certification preferred

• Demonstrated ability to handle sensitive and confidential information with professionalism discretion and sound judgment

• Strong organizational skills with the ability to prioritize competing demands manage shifting priorities and consistently meet deadlines in a fast-paced environment

• Resourceful and proactive problem solver with the ability to independently research issues identify solutions and drive tasks to completion

• Strong analytical and research skills including the ability to evaluate information for accuracy relevance and business applicability

• Proficient in Microsoft Office Suite including Word Excel PowerPoint Outlook and SharePoint

• Experience using software tools to create presentations dashboards surveys mail merges and other business communications and reporting materials

• Ability to independently perform intermediate technical troubleshooting and effectively utilize standard office and collaboration technologies

The base pay range for this role is $84200.00 - $96800.00. Compensation takes into account several factors including but not limited to a candidates experience education skills licensure and certifications and organizational needs. Base pay is just one piece of the total rewards program offered by Honest. Eligible roles also qualify for short-term incentives and a comprehensive benefits package.