Executive Assistant

AFL provides industry-leading fiber optic products conductor accessories and fittings and related services across the globe. Our company was founded in 1984 with a single fiber optic cable and has grown to include every facet of the passive optical network employing over 6000 associates worldwide and consistently generating annual sales in excess of a billion-dollars. With our commitment to professional growth and employee development let AFL Connect you to your next career opportunity!

What We Offer:

• Flexible time off policy
• 401K Company match (up to 4% - dollar for dollar)
• Professional development training and tuition reimbursement programs
• Excellent medical dental vision and life insurance policy options

AFL is seeking an Executive Assistant to become an essential part of AFLs dynamic US Services business with an opportunity to make a real impact on our organizations success.

Job Summary:

The Executive Assistant to the President of US Services serves as a trusted partner and key member of the Services leadership team. This role is responsible for providing high-level administrative and operational support managing complex schedules and communications coordinating executive meetings and events and handling confidential information with the utmost discretion. The Executive Assistant enables the President and senior leaders to focus on strategic business priorities by ensuring the efficient management of administrative logistical and organizational activities.

Responsibilities:

• Manage complex calendars meeting schedules and travel arrangements for the President of US Services and other designated members of the leadership team.
• Coordinate domestic and international travel including itineraries accommodations expense reporting and travel documentation.
• Monitor and manage Outlook calendars meeting requests email correspondence and administrative workflows on behalf of executive leadership.
• Prepare review and process expense reports and other business-related documentation in a timely and accurate manner.
• Plan coordinate and support major US Services leadership events including quarterly business reviews annual summits leadership meetings and strategic planning sessions.
• Organize and manage meetings for executive finance accounting and strategic leadership teams including scheduling logistics materials preparation and follow-up activities.
• Coordinate catering meeting space reservations technology requirements and related event logistics.
• Draft proofread and distribute professional correspondence presentations reports and other business communications including confidential and sensitive materials.
• Serve as a liaison between executive leadership employees customers vendors and other business stakeholders.
• Support general administrative activities including procurement of office supplies business cards shipping and receiving passport and visa documentation and other operational needs.
• Maintain organized records files and confidential business information while ensuring appropriate document retention and security practices.
• Anticipate executive needs proactively identify issues and implement solutions to improve efficiency and effectiveness.

Qualifications:

• Bachelors degree with a minimum of five (5) years of executive administrative experience; or an Associate degree with eight (8) or more years of progressively responsible Executive Assistant or administrative support experience.
• Demonstrated experience supporting senior executives in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite including Outlook Word Excel PowerPoint Teams and related business applications.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Strong presentation development editing and business writing capabilities.
• Ability to read analyze and interpret business documents and communications.
• Proven ability to exercise sound judgment discretion and professionalism when handling sensitive and confidential information.
• Detail-oriented with excellent time management planning and problem-solving skills.
• Ability to work independently anticipate needs and adapt to changing business priorities.
• High level of integrity professionalism and commitment to maintaining confidentiality.

Preferred Attributes:

• Executive presence and a customer-service mindset.
• Strong interpersonal skills and the ability to build effective relationships across all levels of the organization.
• Proactive resourceful and highly dependable.
• Ability to thrive in a dynamic environment while maintaining accuracy and attention to detail.
• This position plays a critical role in supporting the success of the President of US Services and the broader leadership team by ensuring seamless execution of administrative communication and operational priorities.

Required Experience:

IC