Executive Assistant

Were seeking an exceptional Executive Assistant to provide high-level administrative and strategic support directly to our CEO. This is a unique opportunity to work at the heart of our organization serving as a trusted advisor and essential partner in our companys success. Youll manage complex schedules coordinate critical communications and ensure our CEO can focus on leading our mission-driven results-oriented company.

If you thrive in a fast-paced entrepreneurial environment and excel at juggling multiple priorities with grace and discretion this role offers the chance to make a meaningful impact at the executive level.

• Executive Partnership: Serve as the CEOs trusted right hand reporting directly and maintaining a close working relationship to keep leadership informed of upcoming commitments and organizational dynamics
• Calendar & Schedule Management: Manage an extremely active calendar of appointments events deadlines and personal dates while strategically blocking time for professional development and personal well-being
• Administrative Excellence: Provide comprehensive secretarial support including appointment scheduling supply management guest relations filing organization and inter-office communications
• Communications Hub: Serve as the primary point of contact for internal and external stakeholders regarding CEO activities corporate initiatives philanthropic efforts and business relationships
• Strategic Correspondence: Draft acknowledgment letters personal correspondence and professional communications that reflect the CEOs values and leadership style
• Project Coordination: Oversee special projects from conception to completion coordinating with internal teams and external partners to ensure accuracy accountability and successful delivery
• Travel Coordination: Plan and manage all travel arrangements including ground transportation commercial flights and private aviation; accompany the CEO on business trips as needed
• Stakeholder Relations: Represent the CEOs office with credibility and professionalism across multiple plant locations charitable organizations and business associates
• Board Support: Provide liaison and support services to board meetings and governance activities as needed
• Organizational Oversight: Maintain meticulous organization of physical and digital files contact lists and compliance documentation; conduct audits as requested
• Research & Intelligence: Conduct research on market trends political developments and biographical information to keep leadership informed

• Bachelors degree
• 8 years of administrative or executive assistant experience preferably with smaller companies (under 200 employees)
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
• Proficiency with Adobe and Google Workspace
• Exceptional organizational and time management skills
• Outstanding written and verbal communication abilities
• Ability to exercise mature judgment and maintain strict confidentiality
• Strong interpersonal skills and ability to work effectively with diverse personnel
• Willingness to travel 1-2 times per week and work extended hours when needed
• Valid drivers license and comfort with various modes of transportation
• Ability to work independently and manage multiple priorities under pressure

• Project management software experience
• ERP systems knowledge
• Social media and web platform proficiency
• Experience in a mission-driven or philanthropic organization
• Familiarity with industry-specific terminology and business practices
• Experience attending board or governance meetings

• Discretion and confidentiality
• Advanced calendar and schedule management
• Professional correspondence (written and oral)
• Event and function planning
• Research and information gathering
• Follow-up and accountability tracking
• Adaptability and proactive problem-solving
• Professional presence and communication
• Attention to detail and organizational excellence

The ideal candidate is a mature professional individual who thrives in a fast-paced entrepreneurial environment. You possess exceptional judgment strong communication skills and the ability to balance multiple competing priorities with ease. Youre comfortable working independently on complex projects while remaining responsive and collaborative. You understand the importance of confidentiality and discretion and you take pride in supporting leadership with excellence and integrity.

Youre flexible adaptable and genuinely enjoy working in a mission-driven results-oriented culture. You have the maturity to navigate sensitive situations with grace and the initiative to anticipate needs before they arise.

We invest in our team members professional development including support for executive assistant training programs. Youll work in a collaborative entrepreneurial environment where your contributions directly impact organizational success.

If youre an exceptional administrative professional ready to make an impact at the executive level wed love to hear from you. Apply today to join our team and become an integral part of our leadership.