Executive Assistant

Do you have 35 years of experience providing executive support especially to C-suite or senior leadership

Are you highly organized discreet and comfortable handling confidential information

We are currently in search of an Executive Assistant for an Environmental Education & Sustainability Nonprofit. The position is fully on-site in Long Island City Queens NY. This is a Full-time temporary-to-permanent position working 35 hours per week.

ORGANIZATION TYPE: Environmental Education & Sustainability Nonprofit

LOCATION: Long Island City Queens

POSITION TITLE: Executive Assistant

SCHEDULE: Monday - Friday 35 hours/week either 8:00am - 4:00pm or 9:00am - 5:00pm

DURATION: Temporary-to-Permanent

HOURLY RATE: $26.00 - $30.00 (ANTICIPATED SALARY: $78 000-$82000 annually)

Is This Your Dream Job This role is ideal for an experienced Executive Assistant who enjoys providing high-level support to senior leadership and keeping day-to-day operations organized. The Executive Assistant will manage schedules communications meetings Board materials and administrative priorities while maintaining a high level of discretion and confidentiality. The ideal candidate is proactive resourceful detail-oriented and comfortable working in a fast-paced nonprofit environment.

Our Ideal Candidate:

• 35 years of executive or senior-level administrative support experience
• Experience supporting C-suite or senior leadership strongly preferred
• Strong discretion and ability to handle confidential information
• Intermediate Excel skills
• Excellent organizational communication and time-management skills
• Ability to manage multiple priorities and anticipate executive needs
• Strong Google Workspace skills
• Nonprofit experience preferred
• HR or HRIS experience is a plus
• Salesforce experience is a plus
• Basic bookkeeping or accounting software experience is a plus

How You Will Spend Your Day:

• Provide administrative support to the CEO and senior leadership
• Manage calendars meetings communications and scheduling
• Prepare reports presentations agendas and briefing materials
• Coordinate Board meetings materials communications and meeting logistics
• Take meeting notes and assist with follow-up items
• Coordinate travel and serve as a point of contact for internal and external partners
• Maintain organized digital files records and administrative documents
• Assist with basic bookkeeping and office operations
• Support HR-related administrative tasks and other special projects as needed
• Handle sensitive financial personal and organizational information with complete confidentiality
• Help streamline administrative processes and support other priorities as assigned

Wed love to hear from you.

If this sounds like the job for you we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops please visit our website at .

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.