Executive Assistant Libraries
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Job Summary
The University of Nevada Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process please contact our recruitment helpline at or . For UNR Med professional job postings please contact the Office of Professional Recruitment at .
Job Description
The University Libraries at the University of Nevada Reno is seeking a highly professional and detail-oriented Executive Assistant to the Dean to provide advanced administrative and operational support within a dynamic academic environment. This position serves as the primary administrative contact for the Office of the Dean and plays an integral role in supporting library leadership faculty affairs and division-wide initiatives. The Executive Assistant to the Dean is responsible for managing complex administrative operations coordinating executive-level communications and supporting strategic initiatives across the University Libraries. The successful candidate will demonstrate exceptional organizational and interpersonal skills sound judgment discretion and the ability to independently manage multiple priorities in a fast-paced setting.
In addition to providing direct executive support this position contributes to key administrative functions including faculty promotion and tenure processes grant administration support recruitment and search coordination and special event planning. The role requires a collaborative approach and a strong commitment to professionalism customer service and operational excellence.
Key Responsibilities
Executive Support (Primary Focus)
Serve as the first point of contact for the Deans Office handling communications with campus leadership faculty staff and external stakeholders.
Manage a complex calendar including scheduling meetings coordinatinglogistics and arranging travel.
Prepare and compose correspondence reports presentations and announcements.
Research and respond to inquiries complaints and sensitive issues exercising independent judgment.
Coordinate and support meetings including preparing agendas materials and follow-up actions.
Gather and analyze information to support decision-making and strategic initiatives.
Track assignments and ensuretimelyfollow-up on behalf of the Dean.
Administrative & Operational Support
Coordinate professional staff searches as assigned.
Provide meeting support for leadership and faculty groups including Libraries Managers Meetings and Faculty Meetings.
Assistwith grant proposal development submission and budget tracking in collaboration with Principal Investigators and Sponsored Projects.
Support events including planninglogistics and coordination.
Serve as a point of contact for external stakeholders including donors community partners and library board members.
Provide backup support for administrative office operations as needed.
Faculty Affairs Coordination
Coordinate promotion tenure and evaluation processes for academic faculty within theLibraries.
Serve as liaison with campus offices such as the Office of the Provost and Human Resources.
Develop and distribute timelines guidelines and supporting documentation for faculty review and tenure process.
Maintain official records and provide guidance on policies and procedures relating to faculty promotion tenure and evaluation processes.
Required Qualifications
Graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activitiesmaintainingcomplex records and coordinating administrative communication including written and oral information to various managers and work groups.
Or one (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above.
Or an equivalent combination of education and experience as described above.
Preferred Qualifications
Experience supporting executive leadership.
Experience in higher education or public sector environments.
Familiarity with faculty affairs processes grants administration or institutional policies.
Strong skills in Microsoft Office (Excel Word PowerPoint)
Demonstrated ability to manage complex schedules and competing priorities.
Schedule
The typical work schedule is Monday through Friday from 8:00am-5:00pm this is subject to change based on organizational needs.
This positionoperatesin a professional academic environment with frequent interaction across campus and with external partners.
Occasional evening or event-related workrequired as well as attendance at off-site meetings and minimal travel will be.
Compensation Grade
Grade 31
To view the classified compensation schedules please visit:Classified Compensation. Select Salary schedule classified service salary is in Grade and Step. The Grade isdeterminedwhen the position was created. The Step isdeterminedbased on the Nevada Administrative Code.
For more information visit theClassified Salary Calculator
Perks of Working at UNR
Health insurance options including dental and vision - Health Insurance
Life insurance generous annual and sick leave - Classified Benefits
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center
Staff Employees Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
Classified Staff Grants-In-Aid Benefit
For more information about the Classified Staff Grant-In-Aid Benefit please visit:Classified Staff Grant-In-Aid Benefit
Classified Employee Family Opportunity Program
Additionally we offer a Classified Employee Family Opportunity Program for spouses domestic partners and dependents of classified employees (working at least a 50% full-time equivalent). For more information please visit:Classified Employee Family Opportunity Program
About the University Libraries
The University Libraries have been a cornerstone of the University since it was founded in 1874. Today it encompasses a blend ofcutting-edgeresearch facilities and services including thestate-of-the-artMathewson-IGT Knowledge Center (main library) Special Collections and University ArchivesDeLaMareScience and Engineering Library Jon Bilbao Basque Library and @One DigitalMediaand Technology Center. The University Libraries fulfills its mission to further intellectual inquiry and innovation; partner with students and faculty in the creation of new knowledge; and foster excellence in education through providing access to scholarly resources active learning environments contemporary technology and knowledgeable assistance all with an underlying core focus ondiversity and inclusion.
Contact Information
Full-Time Equivalent
100.0%Required Attachment(s)
Please note once yousubmityour application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Anyadditionalrequired attachment/s to the cover letter referencesadditionaldocuments sections of the application will not be viewable to you after yousubmityour application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments prior to the committee review of applications please contact the candidate helpdesk at.
Attach the following attachment(s) to your application
Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You mustdemonstratethat you qualify for the position and your education and experience must be clearly documented.
Cover Letter (optional)
Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary todetermineyour qualifications for the position.
Transcripts (optional) If you have not graduated please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability proof isat the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214 disability letter from Veterans Administrationetc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada Reno is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older) disability whether actual or perceived by others (including service-connected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes).
About Us
The University of Nevada Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevadas original land-grant university the University serves more than 23000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (Very High Research) university it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the Best National Universities and Best National Public Universities. It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times Top Colleges for Economic Diversity.
Since 2009 nearly $1 billion has been has invested in advanced labs facilities and residence halls on the main campus. The University is home to Nevadas first medical school the University of Nevada Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe where education research and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada Reno Extension Nevada Agricultural Experiment Station Nevada Bureau of Mines and Geology Nevada Small Business Development Center the Nevada Seismological Laboratory and Wolf Pack Athletics.
The main campus is in Reno Nevada a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe the beautiful 290-acre main campus is also a Nevada State Arboretum. The Universitys physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus alongside the recent acquisition of 16 parcels near campus known as University Village to provide affordable housing for graduate students and early career faculty.
Collaborating with world-renowned organizations the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple which ensures equitable access to technology for students providing new incoming freshman or transfer students with an iPad Air and accessories. Googles TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.
In 2023 the U.S. Department of Commerces Economic Development Administration (EDA) announced that Nevada led by the University of Nevada Reno was named one of the inaugural 31 RegionalTechnology and InnovationHubs (TechHubs).Nevada was selected from a competitive pool of 489 applicants from across the United States and its Tech Hub will strengthen Americas lithium batteries critical elements and other electric vehicle materials industry sectors within the state.
Through its commitment to high-impact education world-improving research and creative activity and outreach thats transforming Nevadas communities and businesses the University continues its 150-year tradition of benefitting our state nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students faculty and staff from different backgrounds bring to the educational experience.
Today the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics facilities support engagement and vibrant campus life that promote our diverse students cognitive growth and academic achievement all while remaining one of the best values in American higher education.
For more information please visitthe Universitys website.
Required Experience:
IC
About Company
The University of Nevada, Reno, founded in 1874, is Nevada's land-grant institution that offers academic programs at the undergraduate and graduate levels.
