Executive Assistant

United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP this role plays a critical part in supporting the leadership and operations of the Clinical Services division.
The Executive Assistant is responsible for managing a wide range of complex highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive detail-oriented and able to work independently while effectively managing executive communications.
This individual will demonstrate professionalism sound judgment and discretion along with strong written verbal and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence integrity and collaboration across the organization is key as well as the ability to consistently reflect and support UHS Core Values.

Primary Department Division or Unit:

Surgical Services Administration UHS Hospitals

Primary Work Shift:

Day

Regular Scheduled Weekly Hours:

40

Compensation Range:

$27.80 - $41.69 per hour depending on experience

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Job Responsibilities

• Manage executive-level communications ensuring timely and professional responses
• Coordinate and maintain complex executive calendars scheduling meetings and appointments
• Process and track expenses invoices and related financial documentation
• Control office access screen incoming calls and prioritize requests and issues
• Prepare meeting agendas materials and detailed minutes as needed
• Draft routine correspondence reports and responses to information requests
• Arrange travel logistics including transportation and accommodations for leadership

Minimum Required

• Associates degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or
• Five (5) years of experience providing administrative support to senior leadership; or
• Bachelors degree in a related field (e.g. Healthcare Administration Communications)

Preferred:

• Notary Public certification
• Prior experience in a hospital or healthcare setting
• Experience supporting executive-level leadership in an administrative capacity
• Notary Public

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At United Health Services (UHS) we believe every connectionto patients to purpose to each othermakes a difference. Thats why were intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits personal growth or fun along the way were here to help you thrive in work and life.

A Culture of Connection We support each other like family and create space for every voice to be heard. Engagement Councils peer recognition and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work we stay connected through team events like trivia trunk-or-treat volunteer days our staff choir or seasonal celebrations.

Comprehensive Benefits for Life & Family We offer medical dental and vision coverage starting the first of the month after hire for employees working 24 hours/week. With flexible plan options and coverage tiers you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance legal services and identity theft protection.

Well-Being & Financial Security From day one PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match flexible spending accounts access to financial advisors and up to $400/year in wellness rewards. When life gets tough were here with 24/7 EAP counseling virtual mental health support a food pantry PTO donation program and professional attire through the Classy Closet.

Growth That Moves with You With access to 100000 online courses leadership programs tuition reimbursement clinical ladders and internal mobility we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity so you can feel confident your work is valued and rewarded fairly.

A Place to Call Home Located in New Yorks Southern Tier UHS offers more than a careerwe offer a lifestyle. Enjoy four-season recreation affordable living top-rated schools minor league sports craft brews a close-knit community and more all within reach of the Finger Lakes the Catskills and major Northeast cities.

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United Health Services (UHS) is a locally owned not-for-profit healthcare system in New Yorks Southern Tier comprising four hospitals long-term care and home care services and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the regions population produces $1.3 billion a year in total economic impact and boasts a workforce of more than 6300 employees and providers.

At UHS our work is guided by our Values of Compassion Trust Respect Teamwork and Innovation. Whether you provide direct patient care or support behind the scenes you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our missionwed love for you to consider joining us!

United Health Services is an Equal Opportunity Employer.