Executive Assistant, IGTD (Plymouth, MN)

The Executive Assistant is responsible for supporting one or more Executives by managing moderately complex administrative organizational and operational tasks while exercising autonomy within established procedures. The role ensures seamless communication handling sensitive information with discretion prepares complex documents and presentations coordinates executive calendars travel arrangements and high-priority meetings while also organizing high profile events.

Your role:

• Provide high-level administrative organizational and operational support to one or more Executives exercising sound judgment and autonomy within established policies and procedures. Support moderately complex tasks and projects while remaining knowledgeable of corporate standards and priorities.
• You will manage all incoming and outgoing communications for Executives including email phone and written correspondence acting as a gatekeeper and handling sensitive or confidential information with discretion. Prepare complex draft communications meeting materials agendas minutes follow-ups and high-impact presentations aligned with strategic objectives.
• Maintain and proactively manage Executives calendars coordinating complex and often global scheduling while ensuring alignment with key business priorities. Anticipate conflicts manage high-priority meetings and keep Executives informed of critical timelines and milestones.
• Coordinate domestic and international travel including visas flights accommodations and transportation in compliance with organizational policies and budget guidelines. Organize high-profile events workshops and conferences overseeing logistics materials technical setup and stakeholder coordination to ensure successful outcomes.
• Manage records files and documentation while processing expense reports and supporting budget tracking in accordance with company policies. Identify and implement opportunities to improve operational efficiency support internal communications external communications and assist with departmental and crisis communications as needed

Youre the right fit if:

• You have a High School Diploma or Vocational Education.
• Youve acquired 5 years of experience in Administrative Support Clerical Support or equivalent.
• Your skills include executive calendar management drafting executive level communications and handling sensitive confidential information management of multiple priorities coordinating logistics partnering effectively across multiple stakeholders and anticipating needs resolving issues and exercising autonomy within established guidelines.
• You must be able to successfully perform the following minimum Physical Cognitive and Environmental job requirements with or without accommodation for this position.
• You are a reliable selfdirected professional with a strong work ethic and a methodical highly organized approach.

How we work together

We believe that we are better together than apart. For our office-based teams this means working in-person at least 3 days per week. Onsite roles require full-time presence in the companys facilities. Field roles are most effectively done outside of the companys main facilities generally at the customers or suppliers locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters and we wont stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The salary range for this position in Plymouth MN is is $69000 to $109000 annually.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills experience business needs geographical location and internal equity.

In addition other compensation such as an annual incentive bonus sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program which includes a generous PTO 401k (up to 7% match) HSA (with company contribution) stock purchase plan education reimbursement and much more. Details about our benefits can be found here.

At Philips it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa now or in the future.

Company relocation benefits will not be provided for this position. For this position you must reside in or within commuting distance to Plymouth MN.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.