Executive Assistant I

Agency

Department of Information Technology

Division

DIT Secretary CIO

Job Classification Title

Executive Assistant I (S)

Position Number

Grade

NC11

About Us

The N.C. Department of Information Technology (NCDIT) serves as the Technology Center for the State of NC. Services that NCDIT provides reach a client base of state and local government agencies as well as schools colleges and universities. NCDITs mission is to enable trusted business-driven solutions that meet the needs of North Carolinians. NCDIT provides technology services to state agencies and is charged with closing the digital divide by expanding availability of broadband services and promoting the adoption of affordable high-speed internet.

Description of Work

The Executive Assistant serves as the operational and business management lead for the Chief Privacy Officer/DPO Director Chief Data Officer/EDO Director and the State Chief Information Security Officer/ESRMO Director while also supporting Program Directors and Deputy Directors across the ESRMO EDO and DPO divisions.

Reporting directly to the State Chief Information Security Officer the Executive Assistant drives the design coordination and execution of processes that improve organizational efficiency accountability and strategic alignment. Core responsibilities include oversight of purchasing logistics and process improvement initiatives that strengthen service delivery across divisions.

This position requires strong independent judgment and the ability to interpret and apply complex administrative policies while coordinating cross divisional efforts that support ESRMO/EDO/DPO strategic objectives. The role also involves extensive interaction with internal staff agency leaders representatives from other state agencies and universities clients service recipients elected and appointed officials and vendors.

Key Responsibilities

- Serve as liaison to NCDIT Procurement Human Resources Legal Operations and Communications divisions to integrate EDO/ESRMO/DPO operations with agency processes

- Prepare and manage eProcurement requisitions for hardware software software renewals and services and procurement card purchases

-Track supplemental staffing requests renewals and expenditures in collaboration with hiring managers

- Manage executive leadership calendars travel arrangements logistics approval reimbursement and vendor coordination

- Coordinate logistics for executive meetings interviews and division-wide events

Recruitment Salary: $45431 - $79504

Worksite Location: Raleigh North Carolina

This position is designated Statutory Exempt and is exempt from the State Human Resources Act.



Are you ready to take the next step in your career

Knowledge Skills and Abilities/Management Preferences

• Considerable knowledge of administrative and business management principles; reflective of strategic planning project management internal organizational systems and processes pertaining to HR onboarding/offboarding using a service account platform
• Experience preparing and managing eProcurement requisitions for hardware software renewals and services including conducting timely followup to ensure all requisitions meet required timeline expectations
• Experience managing executive leadership calendars travel itinerary logistics vendor coordination; exercising professionalism and confidentiality
• Proficiency in Microsoft Office 365 SharePoint ServiceNow and other enterprise systems

Discover why NCDIT is the ideal destination for your professional growth - Why Work for NCDIT

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree preferably in business administration or a related discipline from an appropriately accredited institution;

Associates degree in secretarial science business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience;

High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Katawna Danchelle Flood

Recruiter Email: