Executive Assistant I
Job Location:
Menomonie, WI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Executive Assistant provides administrative and professional levelassistancetotheAcademic Affairs Provosts individual performs a variety of activities in a high-paceddynamicenvironment andunder limited supervisionincluding but not limited to advanced administrative support communication effortsprojectcoordinationprocessmanagement andserviceexcellence.
The Executive Assistantjoins ahigh-functioning collaborativeteam that works on projects with impact acrossthe university. The position is a highly confidential position that requiresa high levelof attention to detail a need forstrongtechnologicalproficiencyandexperiencewith project management and/or personnelmanagement/ university relies heavily on positive interactions with the provosts office thereforeanindividual who is committed to service excellence and promotinganinclusive environment is essential for this position reports to theAssociate Provostand alsotakes direction fromtheExecutive Assistant II and theProvost.
- Provide advancedadministrativesupportformembers of theProvostsOfficeandothers asassigned
- Maintain the associateprovostscalendar schedule all meetings and maintenance of calendars schedules and appointments. Respond independently to requests for members attendance at campus functions andspecial events.
- Compile information for special reports and projects; create reports and prepare correspondence as assigned.
- Manageassociatedinternal/externalweb pages.
- Arrange/coordinatealltravelforthe associateprovostand others as assigned.
- Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures. Act as a resource person of Academic Affairs providing input as needed.
- Coordinate events/projectsas directed including processes associated with shared governance such as the Faculty Personnel Action Portal.
- Archivedocuments as needed.
- Serve asdepartmentcontact for managing printprocessingworkorders key audits computerauditsandpurchasing
- Work with theprovostassociateprovostandothers as assignedto provide services as needed.
- Provide recruitment support as needed.
- Work independently on miscellaneous projects as assigned.
- Other duties as assigned.
Competitive salarycommensuratewith qualifications and experience.
3-5years experienceprovidingadvanced administrativesupportin a professional environment
3-5years experiencewithproject management
Excellent verbal and written communication skills
Excellent judgment including ability tomaintainconfidentiality
Good workhabits such as attendance punctuality accountability thoroughnessabilityto prioritize work
Ability to work independently and as part of acollaborativeteam environment.
Strong commitmentserviceexcellence.
Demonstrated commitment to creating and supporting aninclusive work environment.
Technologyproficiencyon standard business software programswitha commitment to learningand implementingnew technologiesthatsupportefficienthigh-qualitywork
Attention to detail proofreading and editing skills
Associates Degree
Experience in a higher education environment
3-5 years experience withacademic personnel management and/or policy
How to Apply:
Complete applications received byend of dayJuly 52026areensured full consideration.Applications submitted afterJuly 5 2026may be reviewedat the discretion of the searchcommitteeor until position is filled.
To apply click on the APPLY button or go to: to system limitations applicants may upload no more than five (5) attachments.Please combine documents whereappropriate.
Required application materials:
Cover letter (*See below)
Curriculum vitaeor resume
All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager orsupervisorduring the interview process.
*Please use your cover letter to speak to each of theMinimum/Required Qualifications for this position as listed above. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.
Official transcriptsattimeof hire.
For questionsregardingthis positionrecruitmentyou needassistancewith the online application processor if yousubmittedyour application prior to uploading all the required application materials please contact:
Search Chair/Coordinator:Tara Boyette
Phone:
Email:
Guidelines to ensure consideration:
Applicants must complete all required fields and attach all required application materials.
Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()
Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
