Executive Assistant I Membership

• Remote and hybrid flexibility and technology to support remote work
• Generous time off program starting at 22 days of PTO and13 paid holidays (includes a floating holiday and winter closure)
• Highly competitive medical dental and vision plans including FSA and HSA account options
• 401(k) plans with a generous match and safe harbor contributions upon eligibility
• Paid parental leave
• Wellness programs including incentives and an In-Shape Family Fitness discount
• Opportunities for professional development training and leadership skill-building
• Critical illness accident life pet short term and long-term disability insurance options
• Employee Assistance Program (EAP) for support navigating day-to-day challenges

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships builds partnerships shares and learns without boundaries.
• Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.
• Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought input experience and expertise.

• Approachability: Is consistently approachable open to feedback and truthful; builds trust and authentic professional relationships.

• Adaptability:Appropriately adjusts behavior to changing conditions and business needs;modifiesapproach to succeed with new situations and timelines.

• Resourcefulness:Uses creativityingenuityand insight to tackle issues and provide fresh solutions.

• Providesa high level ofadministrative support toteams that report to the CMOincluding Membershipto include but not limitedto:composing letters and correspondence; scheduling appointments and meetings and preparing and organizing materialsneeded for each meeting; arranging travel; completing expense reimbursement forms; routing invoices for approval; and collecting and distributing mail.

• Administersprograms and activities that supportmembershiprecruitment and retention programs including the CDA/TDIC IS Grant program andmembership recognition programs.

• calendarsubmissions fromlocalsocieties.

• Supportsdepartment budgets as neededon behalf of receipts and accounting codes to complete monthly expense report for the corporate credit card of the CMO and others.

• Organizesdepartment meetings and annual team buildingeventand holidaylunch.

• Partners with the CMO to build systems to track department priorities andidentifyopportunities to support working teams withprojecttrackingif/when improvements to increaseteamefficiencies.

• Completes deliverables with a proactive hands-on approach;followsup with stakeholders as needed while consistently meeting deadlines andanticipatingneeds.

• Maintainsmembershipdepartment recordsand processesincluding theComponentRoster Who Does WhatComponentExecutive DirectorBasecampLocal DentalSocietiesMarketing Toolkitandcoordinates onboarding/offboarding oflocal society executive directors.

• Coordinatesvolunteermeetings(CDAMembershipCommittee Board of Managers andStudent Delegation)with dutiesthat may includescheduling communication with board and committee members and/or staff preparation/distribution of meeting materials and minute taking/filing. Prepares correspondence and/or reports and coordinates meeting attendanceequipmentand catering needs.

• Provides administrative support for localsocietyinformational calls andadditionalmeetings as needed.

• Coordinates with governance staff to ensureboard and committees are functioning within the organizations bylaws and to supportsuccession planningand recruitment activities.

• Builds andmaintainsstrong working relationships with administrativeand committee/board supportstaff across the organization to share best practicesand as a backup for members of the admin team in other functional areas as needed.

• Proactively connect with members of thedepartment tobuild a deep understanding of the work of the team; partner with marketingcoordinator(s) andspecialists toidentifyopportunities tosupport in high volume times ( Presents)and with department leaders toensuresupport is supporting department goals.

• High school diploma or GED

• 5 years executive administrative support experience in a professional environment

• Ability to providelogistical support to meetings and events.

• Maintain strict confidentiality.

• Excellent attention to detail is critical.

• Ability to take initiative andanticipatedepartment needs.

• Excellent interpersonalverbaland written communication skills.

• Respond to changing situations in a flexible mannertomeet current needs.

• Representsthe organization to external and internal audiences which requires judgment and the knowledge to handle tasks independently.

• Demonstrate diplomacy and tact while interacting with all levels within and outside of the organization.

• Perform job duties with little or no supervision exercising good judgment and professionalism.

• Strong computer skills includingabilityto use Windows/ Microsoft Office to perform word processing preparespreadsheetsand prepare presentations.

• Bachelors degree

• Familiarity and comfort with Internet searches and prior experience with basic database functionalities (search data-entry report generation).

• Familiarity with volunteer governance structures andfor profitstructures.

• Experience in a membership organizationand/or supporting a marketing department.

• Constantly standing bending sitting

• Overnight travel - minimal

• Occasional overtime

• Occasionally lift equipment/supplies up to 15 pounds

We Are CDA

Over our 150-year history the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today we continue to support our community of over 27000 dentists through our family of companies which include The Dentists Insurance Company (TDIC) TDIC Insurance Solutions Rotunda Partners and the CDA Foundation. At CDA we value individual talents encouraging a diverse collaborative and innovative work environment fueled by new ideas. As our organization continues to grow we invite you to be a part of whats next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications without regard to race color religion national origin age gender gender identity or expression sex ancestry citizenship status mental or physical disability genetic information sexual orientation veteran or military status. If you have a disability or special need that requires accommodation please contact us at

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