Executive Assistant I

Why Ryan

• Hybrid Work Options

• Award-Winning Culture

• Generous Personal Time Off (PTO) Benefits

• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)

• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement

• Benefits Eligibility Effective Day One

• 401K with Employer Match

• Tuition Reimbursement After One Year of Service

• Fertility Assistance Program

• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

Duties and responsibilities as they align to Ryans Key Results

People:

• Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email written phone and fax) while Principal is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
• May assist less-experienced team members

Client:

• Prepare reports meeting minutes and correspondence.
• Create and edit documents spreadsheets and presentations.
• Manage schedules arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively utilizing the best use of the Leaders time.
• Optimize principal productivity through coordination of meetings travel conference calls and completing expense reports.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers and transfer all telephone calls takes accurate and concise messages
• Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.
• Reads sorts and distributes incoming mail. When necessary routes client documentation to ensure timely delivery to Managers when client deadlines are involved
• In addition to the above responsibilities Executive Assistants whether employed full-time or part-time will be responsible for office administrative tasks and duties including those in the office at the direction of the PIC.

Value:

• Handles and safeguards confidential and sensitive company and personal information
• Remains knowledgeable of business unit and corporate policies
• Identifies and works to improve internal process and works to develop Firm policies as needed.
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Assists with other projects as needed
• Completes assignments with little supervision and performs other duties as assigned

Education and Experience:

High school diploma and 3 years of experience performing administrative duties for an individual group or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive complex and confidential nature.

Computer Skills:

To perform this job successfully an individual must have advanced skills in Microsoft Word Excel Access PowerPoint Outlook and Internet navigation and research.

Certificates and Licenses:

Valid drivers license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

Work Environment:

• Standard indoor working environment.
• Long periods of sitting while working at computer.
• Occasional long periods of standing.

• Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.

#LI-MK1

Equal Opportunity Employer: disability/veteran

Compensation Pay Transparency:

For certain California based roles the base salary hiring range for this position is $32.69 - $43.10

For other California based roles the base salary hiring range for this position is $30.05 - $39.53

For Colorado based roles the base salary hiring range for this position is $28.73 - $37.82

For Illinois based roles the base salary hiring range for this position is $30.05 - $39.53

For other Illinois based roles the base salary hiring range for this position is $28.73 - $37.82

For Maryland based roles the base salary hiring range for this position is $28.73 - $37.82

For Massachusetts based roles the base salary hiring range for this position is $30.05 - $39.53

For other Massachusetts based roles the base salary hiring range for this position is $28.73 - $37.82

For New Jersey based roles the base salary hiring range for this position is $32.69 - $43.10

For New York based roles the base salary hiring range for this position is $32.69 - $43.10

For other New York based roles the base salary hiring range for this position is $27.28 - $35.96

For Washington based roles the base salary hiring range for this position is $30.05 - $39.53