Executive Assistant & Hospitality Specialist

You might be a fit if you are...

• Professional courteous and intuitive
• A detail-oriented perfectionist who gets the job done
• Able to juggle multiple priorities without losing focus on execution
• A multitasker who moves with urgency

• Service-minded believing no task is too small

Whats in it for you

• Meaningful Relationships Meaningful Work: Youll work
  alongside executives rub elbows with community leaders and join
  a team of colleagues united around a bold mission to end poverty.
  
• Be the Person Others Count On: Become a trusted resource
  for leaders and guests by creating seamless experiences and
  ensuring important details never fall through the cracks.
• Competitive Salary: The role offers a starting pay rate of $30/hr
  along with comprehensive benefits robust paid time off and more.

Top Accountabilities

• Executive Hospitality & Meeting Support
• Executive Office Operations
• Calendar Travel & Logistics Coordination
• Executive Support Services
• Senior Leadership Team Operations & Integration

What will you be doing in your role

Executive Hospitality & Meeting Support

• • Deliver a professional welcoming and seamless meeting experience for senior team board members and guests.
  • Coordinate meeting room setup refreshments catering and hospitality needs.
  • Manage room readiness technology checks and printed materials for meetings.
  • Support meeting execution and post-meeting cleanup and room reset activities.
  • Maintain executive conference spaces to ensure a polished experience for guests and stakeholders.

Executive Office Operations

• • Support the efficient day-to-day operation of the CEO Office(President & Vice President)through administrative excellence and attention to detail.
  • Process incoming and outgoing mail packages and deliveries to the CEO Office(President & Vice President).
  • Coordinate printing copying binding and distribution of printed materials for the CEO Office(President & Vice President).
  • Maintain executive office supplies hospitality inventory and ordering needs.
  • Maintain and organize digital and physical records files and documentsin accordance withCCFW processes and procedures.

Calendar Travel & Logistics Coordination

• • Coordinate all travel for the President and Vice President including booking flights hotels and ground transportation; preparing detailed travel itineraries; and ensuring President and Vice President are fully prepped for all onsite commitments.
  • Schedule meetings and appointments according to established priorities and directionfrom Vice President and Executive Operations Manager.
  • Coordinate meetinglogisticsincluding room reservations and technology requirements.
  • Arrange and communicate travel reservations confirmations and itinerary materials.
  • Monitor calendar changes and communicate updates to stakeholdersas directed by Vice President and Executive Operations Manager.

Executive Support Services

• • Provide responsive administrative support that enables executive leaders tooperateefficiently and effectively.
  • Manage timesheet approvals expense reporting and invoice processing for the CEO/President and Vice President.
  • Maintaina high levelof professionalism and confidentiality with sensitive information and executive materials.
  • Anticipate routine support needs and proactively resolve administrative issues.
  • Work collaboratively with Executive Assistants to the senior leadership team to provide consistent comprehensive support.

Senior Leadership Team Operations & Integration

• • Provide comprehensive support for senior leadership team meetings including preparing meeting spaces managing technology needs taking clear and actionable notes and documenting decisions to drive execution and accountability.
  • Track and assign action items from senior team meetings ensuring owners arenotifiedand deadlines aremonitoredto support accountability and followâthrough.
  • Own and drive the annual calendar of senior leadership team meetings proactively coordinating schedules managing alllogistics securing materials and ensuring all components are delivered with excellence.
  • Prompt the Vice President to prepare meeting agendas and materials in advancemaintaininga smooth planning cadence so executivesdontneed to manage the process themselves.

Are you the next Executive Assistant & Hospitality Specialist

• High School Diploma or equivalent.
• 5 or more years of relevant experience in executive support administration or operations.
• Proficiencyin Microsoft Office Suite (including Outlook Word ExcelPowerPointand SharePoint).
• Hospitality-focused mindset with exceptional attention to detail and a passion for making others feel valued and cared for.
• Ability toanticipateneeds and provide thoughtful professional support to executives and guests.
• Excellent written and oral presentation skills in English.
• Demonstrated discretion and ability to handle sensitive and confidential information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability toâprovide consistent on-site support.âThis positionâis located inâFort Worth TX.âIt isârequiredâfor candidates to be available to workâ5âdays in theâoffice.

Heres the Good Stuff...

• Full-Time position with an hourly rate starting at $30 per hour. Final offer is determined by relevant experience work history education and internal equities.
• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account- CCFW contributes $110 per month.
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure:
  • Vacation Time- 100 hours in your first year.
  • Sick Time- 48 hours in your first year.
• 403(b) with employer match from day one- up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program

• CCFW Participates in the Public Service Loan Forgiveness program (PSLF)

• Mentorship Program
• Wellness Program
• Financial Coaching

Im in! Next steps
We want to know more about you! To proceed through our process we need your...

• Completed Application
• Resume
• Cover Letter
• Culture Index Survey

Apply on our website: Be sure to complete all fields so we know who to contact.

Working at Catholic Charities Fort Worth

Youll join a mission-driven team and agency dedicated to supporting our clients. We have been entrusted with a 116-year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger brighter future. We have identified five different areas or pathways in which our programs create impact: financial resiliency education credentials emotional resiliency resource stability and employment. And were growing our team to make it all happen!Though we are guided by our Catholic Faith you do not have to be Catholic to join our team or receive services.

Due to the volume of responses only qualified parties will be contacted. No phone calls please. Catholic Charities Fort Worth is an equal-opportunity employer

Required Experience:

IC