Executive Assistant, GM North America Office

General Description:

BeOne isseeking an experienced Executive Assistant toreport to andsupporttheNA General Managerand his Chief of Staff. The person in this role will need to be an experienced detail-oriented problem-solver with exceptionalorganizationaland time management skills. Additionally the ideal candidate will have exceptional communication skills the ability to manage the needs of many be self-motivated anddemonstrateresourcefulness in building relationships across the global BeOne organization.

Candidate must belocatedonthe East Coast.

Essential Functions of theJob:

• Provide support to theNA General Manager and NA GM Chief of Staff

• Schedule and manage appointments meetings and events to maximize the leaders time and efficiency.

• Coordinate travellogistics including flights accommodations transportation and itineraries.

• Oversee and manage the senior leaders expenses including preparing monthly expense reports tracking reimbursementsandensuring compliance with company policies

• Schedule and manageCore North America Leadership Team (cNALT)bi-weekly meetingscNALTcalendar andoff-sites

• Provide in-person meeting support forcNALTand other commercial meetings(meeting space meeting meals off-site dinners congresslogisticsetc)

• Understand business priorities and proactively look for ways to streamline the support matrix

• Supportmaintaininginternal cross-functional relationships including the Office of the CEOBoard membersCPTand Senior Leaders

• Partner with the Executive Assistants across the enterprise tomanage scheduling andshare best practices

• Schedule and coordinate candidate phonevideoand in-office interviews

• ProcessScope of WorkMaster Service Agreements Purchasing Orders and Invoices

• Complete administrative aspects of projects and initiatives

• Maintain org charts within theNAcommercial organization

• Provide assistanceas needed for assigned department

• Handle sensitive information with discretion andmaintain confidentiality at all times.

Qualifications:

• 7 years ofexperienceassistinghigh levelexecutives andleaders; multiple disciplines a plus

• Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.

• Strong verbal and written communication skills with the ability to interact professionally with a variety of stakeholders.

• High attention to detail to ensure accuracy in documents scheduling and communications.

• Effective problem-solving skills with a proactive approach toidentifyingissues and implementing solutions.

• Ability to work in a fast-paced environment and adapt to changing priorities with ease.

• Strong interpersonal skills with a collaborative and approachable demeanor fostering positive relationships withinall levels ofthe organization.

• A high levelof professionalism reliability and initiative in all tasks and responsibilities.

• High levelofproficiencywith Microsoft Office Suite(word excel PPT)and other technology tools such as virtual meetings teleconferencing and variouspresentationand organizational software

Supervisory Responsibilities:

• No