Executive Assistant

About Standard Bots

Standard Bots is building the next generation of industrial robots -- hardware thats powerful affordable and designed to scale. Were the largest U.S. AI-native industrial robotics company trusted by organizations ranging from independent machine shops to NASA and Lockheed Martin and were moving fast. This role is central to that.

Note: This role is hybrid with three days per week on-site at our Glen Cove NY manufacturing facility.

The Role

Were looking for an Executive Assistant to serve as the right hand to our President who oversees the entire organization -- sales applications engineering go-to-market marketing operations finance HR etc. This is a high-trust high-visibility role at the center of how our President operates day-to-day.

Youll manage scheduling keep communications organized track follow-ups and make sure nothing falls through the cracks across a fast-moving start-up company. When on-site at our Glen Cove facility youll also help with light office coordination -- greeting visitors supporting team events and keeping things running smoothly on the floor.

This is a role for someone who is proactive by nature comfortable operating with partial information and takes genuine pride in making a busy executive more effective.

What Youll Do

Executive Support

- Manage the Presidents calendar scheduling and travel logistics -- prioritizing ruthlessly and protecting time for what matters most

- Prepare agendas briefing materials and presentations for internal and external meetings

- Track action items and follow-ups from meetings ensuring nothing slips

- Coordinate internal and external meetings with customers partners investors and cross-functional leadership

- Help draft and organize communications on behalf of the President when needed

Coordination & Execution

- Keep documents presentations and meeting notes organized and accessible

- Track deadlines and commitments across the commercial org involving the President

- Help coordinate cross-functional meetings and leadership discussions

- Support preparation for board meetings offsites sales reviews and company events

Office Coordination (When On-Site)

- Greet guests and coordinate visitor logistics at our Glen Cove facility

- Assist with team lunches leadership meetings and small on-site events

- Help maintain a welcoming and organized office environment

- Handle light office supply and logistics needs

What Were Looking For

- 3-7 years of experience as an Executive Assistant Administrative Assistant or in an operations coordination role -- supporting a senior executive in a fast-moving environment

- Highly organized and detail-oriented -- you track everything miss nothing and keep systems that others can rely on

- Strong written communication -- clear professional and appropriately calibrated for external audiences including customers and partners

- High level of discretion and reliability -- you handle sensitive information without it going further

- Comfortable managing multiple shifting priorities at once without losing composure

- Proactive rather than reactive -- you anticipate needs flag issues early and solve problems independently before escalating

- Comfortable in a startup environment where the playbook changes and ambiguity is the norm

Nice to Have

- Experience supporting a sales GTM or commercial leader specifically

- Familiarity with CRM tools (HubSpot Salesforce) or project management platforms

- Exposure to a manufacturing hardware or industrial technology environment

- Interest in robotics automation or deep tech

Compensation and Benefits

The salary range for this role is $130000 to $180000 depending on experience. Base salary is just one part of the overall compensation at Standard Bots. All Full-Time Employees are eligible for Employee Stock Options. We also offer a package of benefits including paid time off medical/dental/vision insurance life insurance disability insurance and 401(k) to regular full-time employees.

Required Experience:

IC