Executive Assistant – General Counsel & Corporate Secretary

ADI Global Distribution is a leading global specialty distributor of professionally installed low-voltage products serving commercial and residential markets including security professional audio-visual (AV) smart living data communications and networking solutions. With approximately $4.8 billion in annual revenue 200 locations across 20 countries over 4100 team members and more than 100000 customers worldwide. ADI is expected to become an independent publicly traded company upon completion of a tax-free spin-off from Resideo Technologies Inc. targeted between mid-Q3 and mid-Q4 2026.

Position Summary

This is a high-visibility high-trust role providing comprehensive executive administrative support to the General Counsel & Corporate Secretary and the Chief People Officer. The role demands exceptional judgment discretion and organizational acumen as the individual will routinely handle highly confidential legal HR corporate and board-level information particularly important as ADI establishes itself as a newly independent public company. The ideal candidate thrives in a fast-paced environment can independently manage complex and competing priorities and is comfortable engaging with Board members C-suite executives outside counsel and external advisors.

Why This Role

This role offers a unique opportunity to operate at the center of executive leadership during a critical transformation helping shape how ADI operates as a newly independent public company.

JOB DUTIES:

Executive Assistant Support General Counsel & Chief People Officer

• Manage complex executive calendars scheduling meetings prioritizing appointments and coordinating domestic and international travel arrangements
• Serve as a key conduit between the C-Suite and Board of Directors
• Coordinate logistics for board meetings conferences company events and off-site retreats
• Schedule board and committee meetings and ensure timely communication of agendas and materials
• Build board books and upload materials to the Diligent board portal
• Draft edit and proofread correspondence reports presentations executive briefings and board meeting materials
• Screen and prioritize phone calls emails and communications on behalf of executives
• Process and manage expense reports in a timely and accurate manner
• Maintain confidential records contracts and personnel files with strict discretion
• Conduct research and prepare executive summaries and briefing documents
• Liaise with internal departments clients vendors and board members on behalf of senior leadership
• Mentor junior administrative staff as needed
• Support special projects and strategic initiatives assigned by executive leadership

MUST HAVES:

• 7 years executive assistant experience including C-suite support
• Strong proficiency in Microsoft Office Teams and Board tools (e.g. Diligent)
• Exceptional communication and organizational skills
• Ability to manage competing priorities independently with strong attention to detail
• Professional presence and comfort engaging with senior leaders and Board members

WE VALUE:

• Experience in distribution industrial or global environments

• Familiarity with SEC processes proxy cycles and governance practices

• Experience supporting a spin-off IPO or major transaction

Key Competencies

• Discretion & Judgment: Handles highly sensitive information with integrity and sound decision-making

• Execution Excellence: Delivers highly accurate polished work under tight deadlines

• Proactive Mindset: Anticipates needs and resolves issues before escalation

• Stakeholder Management: Builds trusted relationships with executives Board members and external partners

• Adaptability: Thrives in a fast-paced evolving public-company environment

Working Conditions

• Full-time role with flexibility require to support Board cycles earnings periods and key governance milestones

• Occasional evening and weekend work aligned to Board and reporting schedules

• Limited travel required (10-15%)

• Hybrid work environment may be available outisde of peak governance periods

WHATS IN IT FOR YOU:

• ADI provides comprehensive benefits including life and health insurance life assistance program accidental death and dismemberment insurance disability insurance 401k Plan vacation & holidays.

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