Executive Assistant Facilities Management

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Closing Date:

06/01/2026Administrative Operations and SupportNoRegularNoUniversity of Arkansas Fayetteville

Founded in 1871 the University of Arkansas is a land grant institution classified by the Carnegie Foundation among the nations top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education research and outreach by providing transformational opportunities and skills fostering a welcoming climate and nurturing creativity discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nations strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health dental life and disability insurance tuition waivers for employees and their families 12 official holidays immediate leave accrual and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Executive Management of Job Duties:The Executive Assistant for Facilities Management is responsible for providing comprehensive administrative and managerial support to the Associate Vice President of Facilities Management and other senior department leaders. This role requires executive professional-level administrative expertise and discretion in supporting facility construction maintenance operations sustainability Environmental Health and Safety (EHS) service professionals campus-wide. The Executive Assistant to the Office of Facilities Management provides critical administrative assistance and customer relations for the Associate Vice Chancellor for Facilities Director of Business Fiscal & Support Services and Director of Sustainability. The Executive Assistant provides liaison support between the Chancellors and Provosts offices the Vice Chancellor of Finance/Administration Senior Associate Vice Chancellor and Chief Administration Officer for Campus Services other Vice and Associate Vice Chancellors Deans Faculty Campus Facilities Directors Staff Legal Department Procurement Finance Business Services Business Services Human Relations and Building Executives. Responsible for office management departmental policy reports documentation and to coordinate communication across teams to all levels within campus Facilities; other duties as assigned. The position will also provide administrative oversight and support for other administrative personnel within the organization. This position may also supervise part-time office staff and/or student workers.

Regular reliable and non-disruptive attendance is an essential job duty as is the ability to create and maintain collegial harmonious working relationships with others.

Minimum Qualifications:

• Associate degree in Business Administration Public Administration Construction Management Finance or a related field from an accredited school of higher education
• At least five years of administrative experience providing support to management professional staff or senior leadership
• Experience with Microsoft Office SharePoint and other data tracking tools

Applicable equivalencies may be considered on the above qualifications

Preferred Qualifications:

• Bachelors degree in Business Administration Public Administration Construction Management or a related field from an accredited school of higher education
• At least seven years of experience in executive office management and support
• At least three years of fiscal management experience
• Experience with UofA operations policies procedures applicable laws and regulations
• Experience with university financial/HR information systems administrative policies
• Experience communicating with diverse stakeholders; institutional leadership (Chancellor Provost Vice Chancellors Deans) faculty and students
• Certification in Microsoft Office
• Certification in SharePoint

Knowledge Skills & Abilities:

• Knowledge of professional-level administrative principles office management practices and organizational procedures in a professional or technical environment
• Knowledge of software application programs database management and accounting principles
• Ability to interact and communicate with individuals at all levels of the institution
• Skill in providing administrative support to multiple senior leaders including calendar management meeting coordination and meeting minutes
• Skill in planning and organizing departmental training sessions workshops and events
• Skill in maintaining project calendars for leaders in Facilities and peers and campus leadership
• Skill in composing editing and proofreading business correspondence and reports with attention to detail accuracy and professionalism
• Knowledge of computer software and office systems including Microsoft Office Suite Adobe Acrobat SharePoint and project management tools
• Ability to manage multiple priorities and adapt to changing work assignments in a fast-paced environment
• Ability to work independently demonstrate initiative and contribute to continuous process improvement within the department
• Interpersonal skills and being able to handle sensitive and confidential information
• Ability to conduct research resolve operational problems and prepare required reports
• Ability to plan organize and coordinate activities resources and materials associated with the needs of the department or program

Additional Information:

$51021 - $57398; Commensurate with education and experienceCover Letter/Letter of Application ResumeLicense or Certificate (see special instructions for submission instructions) Proof of Veteran StatusTroy Vela Strategic Talent Acquisition Specialist

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Criminal Background Check Motor Vehicle Reports Check Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract develop and retain high quality faculty staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

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